Timesheet Reports

Daniel Galea St John
Daniel Galea St John
  • Updated

Overview

If your employees punch in and out for work, you will be able to approve these clockings. Before approving clockings, you will need to ensure that your employees are correctly set up for time and attendance purposes. Click here for information. After doing so, you may generate a timesheet report. 

There are four different kinds of reports:

  • Timesheet Report
  • Timesheet Exceptions Report
  • Approved Timesheet Report
  • Total Timesheets Report

Permissions

To make use of this you will need to have the Approve Time Clocking or View Time Clocking permission. 

How to download

To generate any of the four documents, you will need to go to the Time & Attendance section. From here you may click on either Clockings or Review and Approve. From either of the two tabs, click on reports. Then, select the desired report and click 'Generate Report' then click 'Download':

 

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Timesheet Report

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This report includes all the clockings of a given period. It can be downloaded in PDF or Excel. You may also choose to view all employees, third party contractors, or all employees excluding third party contractors. You may also exclude active/broken clockings from the report.

 

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Timesheet Exceptions Report

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This report includes all the clocking exceptions of a given period. It can be downloaded in PDF or Excel. You may also choose to view all employees, third party contractors, or all employees excluding third party contractors.

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Approved Timesheets Report


This report shows the hours that employees should have worked (i.e. the hours in the employees' assigned shifts) vs the hours that were actually worked (clockings) vs the hours that were approved. These are further divided between basic and overtime. You can also see the basic amount in hours and the basic rate for employees in the report. 

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If you have clockings done during a night shift, you may split these clockings over the two days in the report by selecting the 'Split night shift into different rows' option.

You may also include or exclude 3rd party contractors. If you include them, you can select the field 'Contractor Companies' from the field list:


Total Timesheets Report

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This report shows the total hours clocked, scheduled and approved (basic and overtime). This report also includes a breakdown of the leave types and overtime rates.

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