Employee Personal Details

Alasdair MacNeill
Alasdair MacNeill
  • Updated

Overview

Within each employee profile, you can add their Personal Information, Residence and Contact Information, Employment Information and Payroll Information, if applicable. 

 

Permissions

Permissions relating to Personal Details can be granted as View or as Manage. For more information on the permissions relating to employee details, please refer to this article.

 

Editing Employee Personal Details

All changes to employee details are shown in the Historical Activity as a record of who made changes on the system.

Requested by Employee

When an employee has View permissions of their details, it gives them the ability to also request a change to the details. If an employee edits a field and click Save in that pod this will then create a request for a change of that detail to what was supplied by the employee to an employee who has Manage permissions over this employee. An example is shown below where an employee has requested a change of Date of Birth:
Details Change.jpg

Once the request has been accepted, then the change will be reflected in the employee's details.

Requested by Manager

When a person has Manage permissions over an employees details, they can immediately update the employees details. They will need to amend the details in the field that needs updating and click Save in that specific details pod.

 

Employee Details

The details of an employee are split into different sections each being controlled by their own set of permissions as shown at the beginning of this article. The below table outlines the sections and the details within.

Details Section

Fields

  
Personal Details
  • Title
  • First Name
  • Middle Name
  • Last Name
  • ID Card Number
  • Date of Birth
  • Nationality
  • Citizenships
  • Education
  • Gender
 First Name and Last Name are mandatory fields.

Date of Birth is required for those who use the Payroll Module. Using the Date of Birth, the system can calculate the employee SSC Contributions.

ID Card Number relates to the employee's Maltese ID Card Number.
Languages
  • Language
  • CEFR Proficiency

The Common European Framework of Reference (CEFR) for Languages are made up as follows:

  • A1: Beginner
  • A2: Elementary
  • B1: Intermediate
  • B2: Upper intermediate
  • C1: Advanced
  • C2: Master
Emergency Contacts
  • Full Name
  • Number
  • Relationship
  
Health Information
  • Information
  
Residence
  • Personal Email Address
  • Mobile Number
  • Phone Number
  • Address Line 1
  • Address Line 2
  • City/Town
  • State Province Region
  • Postcode
  • Country
 Personal Email Address is where employee Payslips and FS3s will be sent to from the system.
Employment
  • Employee Code
  • NI Number
  • Work Email Address
  • Requires Work Permit
  • Work Permit Renewal Date
  • Non-Resident Arrival Date

Work Email Address is what is used by the employee to log in to their Talexio profile.

 

For Non-Residents, the Non-Resident Arrival Date will be used by the system to calculate their tax on the first 185 days in Malta.
Payroll
  • Payment Type
  • Marital Status
  • SSC Benefit Status
  • Tax Status
  • Tax Number
  • Financial Details
  • Income from other employers (FS3s)
  • Income from this company prior to use of Talexio
 More information on these details can be found here.

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