People Standard Reports

Adeyemi Odeyemi
Adeyemi Odeyemi
  • Updated

 

Overview

This presents detailed information about the available data under the people module in forms of reports. This data could be static ones or a periodic evaluation of activities depending on what information is being extracted.

Term

Definition
Standard Reports

These reports are generically accessible from the report section of the module and provide information on the employees. Examples of such reports are headcounts, turnover, employee lifecycles and salaries.

 

Permissions

Please note that the Insights permission is required in order to access these reports via people and this needs to be set on global.

  • Employee headcount summary by department:

    This report will give you an overview of the total number of employees in each department and a comparison of the growth rate with the previous year.



    The reports will look like the below:


    The report is made up of the below fields:

    Column Meaning
    Organisation Unit Full path to organisation unit Total
    Employees Total number of active employees
    Total Employees (prev.year) Total number of active employees for the previous year, same month and same day
    Total Managers Total number of active managers
    Total Non-Managers Total number of active employees excluding managers
    Full Time Employees Total number of full time active employees
    Part Time & Other Employees Total number of part time and other active employees
    Headcount Growth (prev. year) Headcount comparison to the same date, previous year

     

     

  • There are three types of reports here:



    The Turnover rate by department will give you the employee turnover rate per department for a given period.



    New hire turnover by department: This will give you a description of New hire (i.e. those who have been with the company for less than 1 year) employee turnover rate per department for a given period. The report is made up of the below fields:

    Column Meaning
    Organisation Unit Full path to organisation unit Total
    Average First Year Employees Average monthly employees that were in their first year within the date range
    Total First Year Terminations Total number of employees that terminated their employment within their first year
    Turnover Rate The first year employee turnover rate for the period

     

    The Monthly turnover comparison provides a comparison with the past three years. The report is made up of the below fields:
    Column Meaning
    Month Month of the Year
    `Year` - 3 Annualized Turnover Rate for the first year being compared
    `Year` - 2 Annualized Turnover Rate for the second year being compared
    `Year` - 1 Annualized Turnover Rate for the year being compared

  • This includes multiple reports, namely:

    • The Employees on probation report - This provides an overview of employees on probation.
    • Current Employee Tenure - This provides the total number of years each currently active employee has been with the company.
    • Terminated Employee Tenure - This provides the total number of years that an employee which left in a given period had been with the company.
    • Employee Tenure Statistics - This provides a summary of employee tenure across departments for employees that left within a given period. This includes the following information:m
      Column Meaning
      Organisation Unit: Full path to organisation unit
      Employees Total number of employees terminated within the date range filter
      Average Employee Tenure (Years) The average duration of employment
      Median 50% of employees have worked for fewer years than the value represented by this percentile, while 50% have worked longer
      20th percentile 20% of employees have worked for fewer years than the value represented by this percentile, while 80% have worked longer
      40th percentile 40% of employees have worked for fewer years than the value represented by this percentile, while 60% have worked longer
      60th percentile 60% of employees have worked for fewer years than the value represented by this percentile, while 40% have worked longer
      80th percentile 80% of employees have worked for fewer years than the value represented by this percentile, while 20% have worked longer
      100th percentile Represents the longest duration among all terminated employees
      End Date Employee End Date
      Total Employee Tenure Total number of years the employee had been employed with the company
    • Employee unit and position changes - this provides an overview of the salary, position, department, and ‘report to’ changes in employee positions.
    • New Employee Retention by Category - This report provides the percentage of new employees who remain with the company over successive years, categorised by factors such as gender, position, or department. Right-censoring is applied.
    • New Joiner Retention by Department/ Position - The report provides information on the new joiners employed within a provided date range, summarized by each department/ position. It includes the number of new joiners, remaining new joiners, average tenure in years, new joiner turnover rate, new joiner retention rate, and an additional year retention forecast for each department/ position.

     

  • This includes multiple reports, namely:



    -

    • Total salaries - This report shows the total sum of salaries, including the gross basic salary, the benefits, and the total package.
    • Median salaries - This report shows the median salary, including the gross basic salary, the benefits, and the total package.
    • Compensation ratio - This report shows the difference in salaries between the highest earner and the lowest earner, producing the compensation ratio.
    • Salary quartile - This report shows the salary quartiles (lower quartile, median, upper quartile).
    • Gender pay gap by position - This report shows the average salary for all positions split by gender, including whether the differences in salary averages are statistically significant.
    • Annual salaries by employee - This report shows the salary for each employee per year, including the percentage change between the first year and the final year.

  • In the event of an emergency, you can download the Emergency Roll Call report from a mobile device which will provide you with a list of employees expected to be working. The report provides the Employee Name, Employee Code, Department and Contact number. It also gives 2 extra columns so that you can update the sheet with the Status of the employee and any notes that are relevant.



    Employees not included in the report are:
    Employees who have the day the report is generated on as a non-working day in their job schedule.
    Employees who have the day the report is generated on booked as leave.
    Employees who have the day the report is generated on schedule as a Rest/Off day in the Working Schedule.

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