Overview
This presents detailed information about the available data under the Time & Attendance module in forms of reports. This data could be static ones or a periodic evaluation of activities depending on what information is being extracted.
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Term |
Definition |
| Standard Reports |
These reports are generically accessible from the report section of the module and provide information on the employees. |
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Examples of such reports are Time & Attendance report. |
Permissions
Please note that "insights" permission is required in order to access these reports via people and this needs to be set on global.
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Description:
An analysis of employee punctuality across organizational units, detailing shift counts, occurrences of late or early punch-ins and punch-outs, and the proportion of punctual punches, aiding in understanding attendance and time management patterns.
Filters:
Date From: Shift Date From
Date To: Shift Date To
Department
Columns:
Organisation Unit: Full path to organisation unit
Employee: Employee Name & Surname
Total Shifts: Total number of shifts in the period
Absent Shifts: Total number of shifts in the period without an attached clocking
Shifts with Broken Clocking: Total Shifts with a broken clocking
Future Shifts: Total Shifts that have not yet occurred
Shifts with Leave: Total Shifts where employee was on leave
Valid Shifts: Total remaining shifts used for punctuality measurements
Early punch in (15+ mins): Percentage valid shifts where the clocking was earlier than shift start date by 15+ minutes
Late punch in (15+ mins): Percentage valid shifts where the clocking was later than shift start date by 15+ minutes
Punctual punch in (Within 15 mins of Work Shift): Percentage valid shifts where the clocking was within a window of 15 minutes of the shift start date
Early punch out (15+ mins): Percentage valid shifts where the clocking was earlier than shift end date by 15+ minutes
Late punch out (15+ mins): Percentage valid shifts where the clocking was later than shift end date by 15+ minutes
Punctual punch out (Within 15 mins of Work Shift): Percentage valid shifts where the clocking was within a window of 15 minutes of the shift end date
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Description:
A breakdown of shift swap requests, offering insights into employee scheduling preferences. It includes request frequency, approval rates, average response times and popular swap time slots.
Filters:
Date From: Shift Swap Request Date From
Date To: Shift Swap Request Date To
Department: Requestor’s department
Columns:
Employee: Employee Name & Surname
Organisation Unit: Full path to organisation unit
Number of Shift Swap Requests: Total requested shift swaps
Average Hours before swap request: The average time between shift swap request and the shift start time
Approval Rate: Percentage of shift swap requests accepted
Same Day Swap Rate: Percentage of shift swaps with shift being in the same day
Most Requested Day: Most requested week day for shifts (multiple in case the days have equal frequencies)
Most Requested Day (Frequency): Total number of times the most requested day was requested in the given period
Most Requested Time Slot: Most requested time slot for shifts (multiple in case the days have equal frequencies)
Most Requested Time Slot (Frequency): Total number of times the most requested time slot was requested in the given period
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Description:
The total number of shifts and their attendees per department per week
Filters:
Date From: Shift Date From
Date To: Shift Date To
Department
Columns:
Organisation Unit: Full path to organisation unit
Type: Whether it is a scheduled shift or an attended shift “
YEAR” - “Week”: Total number of shifts/ attended shifts in that week
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Description:
The total number of shifts and their attendees per department per month
Filters:
Date From: Shift Date From
Date To: Shift Date To
Department
Columns:
Organisation Unit: Full path to organisation unit
Type: Whether it is a scheduled shift or an attended shift
“YEAR” - “Month”: Total number of shifts/ attended shifts in that month