Creating a Training Course

Overview

Training programs play a vital role in enhancing skills, fostering growth, and driving success. With Talexio’s clean and easy-to-use training management software, you can strengthen the skills and competencies that your team needs to improve or further develop.

In this article, you will learn how to create the training courses your employees will attend both in bulk and individually in the system directly.

Course: A Course is a series of sessions to teach the skills and knowledge required for a position.
Session: A Session is an instance of training which, in Talexio, may be Instructor-led or Self-paced.

Permissions

Employees will need the permission Manage Courses view, add, edit, and delete courses which is required to be on a global level. More information on permissions for the Training Module can be found here.

Creating Course Categories

Courses in Talexio will be grouped into categories to make it easier to locate the courses and manage them. To create a Course Category:

From the Training module, click on the Course Categories tab and then click on + Add Category
In the box that appears, add the Course Category Name that you would like to add and then click Add Category.
Your new Course Category will now be shown in the list of Course Categories.

Course Categories do not have a dedicated bulk upload template but can be created in bulk through the process of creating courses in bulk.

Creating a Course

Courses can be created in bulk and directly in the system individually. The below highlights how that can be done:

Individually
In Bulk

From the Training section, click on the Courses tab and click on + Add Course
In the box that appears, add the name of the course and select the category that this course can be grouped into.

If the category has not yet been created from the Course Categories tab, you can click on the + icon to create a new Course Category.
Once the details have been added, click Add Course.

The newly created course will be shown in the list.
To create the sessions that make up the course, click on the name of the course to take you to the Course Dashboard.
From the Course Dashboard, you will see the pod named Course Structure. From here you can click on the + icon or the button + Add Session to create the first session of the course.
A modal will appear on the right of the screen where you will be able to add the course session details.

Further in the article, we will explain what is different between Instructor-Led and Self-Paced training sessions.
Click Save, and the session will be shown in Course Structure pod.

You can then repeat steps 5-6 to complete the full Course Structure.
In the Documents pod, you can upload any documentation related to the course which can be shared with attendees or hidden from them.

The bulk upload of courses shown below will create all sessions added as Instructor-led sessions as Self-paced training sessions also require content which cannot be uploaded in the template.

From the Training section, click on the Courses tab and click on the 3 dot menu and click on the List of Courses upload.
From the box that appears, click on the Download Template button.
In the template, there is 6 columns that can be completed which are explained below:
- CourseName - The name of the course.
- CourseCategoryName - The category that the course should be grouped with. If the category is not already created on the Course Category tab, a new category will be created.
- CourseSessionName - The name of the session.
- CourseSessionNumber - The number in the order of sessions.
- CourseSessionDurationInHours - The length of time for the session in hours. For a 30 minute session, you would use 0.5.
- CourseSessionTopicName - What topic(s) will be discussed in the session. To add multiple topics, you will need to separate the values with the pipe sybmol ( | ).
Save your template and then upload it from the List of Courses template box where the template was initially downloaded from. Click on Upload file to upload the completed template.
Once uploaded the new course(s) will be created.

Intructor-led & Self-paced sessions

When creating a course, you will need to add the sessions that make up the Course Structure. You can use Intructor-led & Self-paced sessions to create your course.

Intructor-led sessions

Instructor-led sessions are sessions that will be held either in person or online in a classroom style environment. The tutors for these may be internal or external tutors and would be specified when scheduling the session.

Self-paced sessions

Self-paced sessions are sessions where the employee will guide themselves though provided material content added to the session. Self-paced content can be built from:

Slides
Videos
Quizzes

The below outlines how self-paced sessions can be created:

Slide and Video content needs to be created outside of Talexio and then will be uploaded to Talexio in the session creation.
Slides will need to be saved as .pdf file format.
Video links from YouTube will show a preview and be shown in Talexio directly, however other links to videos, such as drive links, will be viewed in a separate window.

STEP 1 of 6

To create a self-paced session, from the Training section, click on the Courses tab and click on the name of the course to take you to the Course Dashboard.
STEP 2 of 6

From the Course Dashboard, you will see the pod named Course Structure. From here you can click on the + icon.
STEP 3 of 6

A modal will appear on the right of the screen where you will be able to add the course session details. Here you will specify that the training is self-paced.
STEP 4 of 6

Click on +Add Session Content to upload the content to Talexio.
STEP 5 of 6

From the new window that opens, click on + Add New to start uploading the content and select the content you wish to use. More information on creating quizzes is shown further in the article.
STEP 6 of 6

Once all the content has been included, you will need to click Update Content and then click Save on the session modal.

Quizzes

Quizzes can be created as assessments where a single, final score is obtained, or used to reinforce learning by allowing employees to retake quizzes until they achieve 100%. This can be setup in the Quiz Settings along with allowing the employee to see their scores.

Quiz Settings.jpg

The questions are added as either single or multiple choice answers where you will specify which of the answers to the questions are the correct answers.

Quiz Questions.jpg