ATS Permissions Explained

The Difference between Read, Write and None Permissions

Permissions define the level of access a user has to specific information or features. Each permission can be assigned one of three accessibility levels: Read, Write, or None. Only one level can be applied to a permission at any given time.

Read: This level allows users to view information without the ability to make any changes. Users with Read access cannot create, edit, or delete content—they can only see what is already there.

Write: This level grants full access to the information. Users with write permissions can view, add, edit, and delete content as needed. 

None: This means that a user will not be able to add or have visibility over the information.

Kindly note that the following permissions are no longer in use: View Candidate Salary, Company Forward Applications, Users and Reminders

Administrator Permissions

The below outlines the permissions that admin users have and what actions they can perform with each respective permission. These permissions define the level of access and control admin users have within the platform.

By default, admin users have full access to add and edit information in the system.

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  • Landing (Write): Users with this permission can customise their personal dashboard by adding widgets and adjusting the layout. This enables them to view live metrics related to vacancies, application data, and overall recruitment performance.

    Additionally, they have access to the JobsinMalta tab, which displays metrics and infographics for the company’s vacancies published on JobsinMalta.

    

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  • Delete (Write): Allows users to delete a candidate from the system.
  • Add (Write): Allows users to create and add candidates directly into the system.

  • List (Write): Grants users access to manage candidate details from the candidate list. Actions include marking candidates as private, executive, blacklisted, or Third Country National (TCN), among others.  

    

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  • Forward Applications (Write): This allows users to view and manage candidate forward applications.
  • Add (Write): Allows users to view and manage a candidate's interview.
  • Links (Write): Allows users to add and view a candidate’s social links (e.g., LinkedIn, Skype).
  • View Latest Interview Report (Write): Allows users to add and view the latest interview report for candidates.

  • Dashboard (Write): Grants users the ability to view and manage all candidate details within their dashboard.

     

  • Details (Write): Allows users to manage a candidate's detail section, including the option to disable job alerts for that candidate.

     

  • Applications (Write): Permits users to view and manage candidate applications. This includes adding new applications, sending emails to candidates, updating application statuses, and more.
  • Interviews (Write): Allows users to view and manage candidate interviews.
  • Work Experiences (Write): Allows users to view and manage candidate work experiences from the candidate's details
  • Qualifications (Write): Allows users to view and add candidate qualifications
  • Languages (Write): Allows users to view and add candidate languages
  • Ratings (Write): Allows users to view and add a candidate rating. This can be added from the Ratings tab within the candidate's profile.
  • Documents (Write): Allows users to view and add candidate documents. This means that the user is able to add and remove documents to the candidate's profile.
  • Notes (Write): Enables users to view and add notes to a candidate’s profile. Users can also view notes written by other team members.
  • Activity (Write): Allows users to view a candidate’s activity log, providing an audit trail of changes made to the candidate's profile.

  • Additional Emails (Write): Allows users to view and manage the email addresses of a candidate.

     

  • Merge (Write): Provides users with the ability to merge two candidate profiles into one unified profile.
  • Preferences (Write): Allows users to view and manage a candidate's preferences.
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  • Add (Write): This provides users with the ability to create and edit vacancies
  • List (Write): This provides users with the ability to view and update vacancy details. These can be updated from the Job Details tab within a vacancy   
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  • Share Vacancy(Write): Allows users to share a vacancy with the company and their personal social media.
  • Shortlisting Questions (Write): Allows users to create and edit shortlisting questions for a vacancy.
  • Export CVs (Write): This provides users with the ability to download CVs submitted with a candidate's vacancy applications.
  • Dashboard (Write): Allows users to change the closing date or change the status of a vacancy.
  • Details(Write): Provides users with the ability to publish and unpublish vacancies, as well as view their details.
  • Applications(Write): Provides users with the ability to read and manage vacancy applications.
  • Documents (Write): Grants users the ability to view and upload documents related to a vacancy.
  • Notes (Write): Allows users to view and add notes to a vacancy, including viewing notes added by others.
  • Activity (Write): Enables users to view the activity log of a vacancy, providing a full audit trail of changes and updates.
  • Publish (Write): Users with this permission can publish a vacancy.
  • Third Party Sources (Write): Enables users to send vacancies to third-party platforms and invite them to collaborate on the vacancy.
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  • Add (Write): Allows users to create a new company.
  • List (Write): Allows users to view and manage the list of companies.
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  • Dashboard (Write): Allows users to view and edit company details.
  • Details (Write): Allows users to view and edit company details
  • Contacts (Write): Allows users to view and manage company contacts.
  • Documents (Write): Allows users to view and manage company documents.
  • Notes (Write): Allows users to view and manage company notes.
  • Activity (Write): Enables users to view the activity log of a company, providing a full audit trail of changes and updates.
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  • Add (Write): Allows users to view and add new contacts.
  • List (Write): Allows users to view and update a contact's details.
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  • Email Templates (Write): Allows users to create and manage email templates, enabling the creation of custom email formats.
  • Groups (Write): Allows users to create and manage client user permissions.
  • Application Status (Write): Allows users to create and edit application statuses.
  • Vacancy Status (Write): Allows users to create and edit vacancy statuses.
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  • Reports (Read): Allows users to view and extract reports. Users can customise reports using selected filters.
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  • Kanban (Write): Allows users to view and manage the Kanban board, including configuring Kanban columns.
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  • Location (Write): Allows users to create and manage interview locations, which can then be selected when scheduling interviews.
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  • Careersite (Write): Allows users to set up and manage their careersite.

Line Manager Permissions

• • Landing (Read): Users can view their dashboard section, however they cannot add or edit widgets. They have the ability to the JobsinMalta tab, which shows metrics and infographics for the company’s vacancies published on JobsinMalta.

    

• • View Latest Interview report (Write): Users can add and view a candidate's latest interview report.
  • Documents (Read): Users can only view and download a candidate's CV.
  • Notes (Views): Users can view and add notes to a candidate. However, they can only view the notes they have personally written for that candidate.
• • List (Read): Users can view the list of vacancies they are associated with.
• • Export Cvs (Write): Users can view and download candidate CVs.
  • Dashboard (Write): Users can view a vacancy's dashboard and take actions such as changing an application's status and adding notes.
  • Applications (Write): Users can view and change an application’s status.