Overview
Once you have created your payroll, you may open each individual payslip to check out its contents, as well as make any amendments.
- Payslip Dialog
The Payslip Dialog is the box that is shown in the payroll module that contains all the details of the payslip. This is also where changes are made to the details.
- Payslip PDF
The Payslip PDF is the Payslip document itself that would be generated from Talexio and is visible from the Payslip Dialog.
Permissions
To view an employees payslip in the Payroll module, you will need the Manage Payroll permission or the View Payroll permission.
More information about Payroll permissions can be found here.
Overtime & Extra Hours
Overtime & Extra Hours will show the hours brought into the payslip from Time & Attendance if applicable.
However, users may add any Overtime & Extra Hours by clicking on + Add Hours and select if you would like to add Overtime or Basic Hours. When adding a one-off Overtime & Extra Hours, you will need to fill out these details:
Date/Name - Add the date when the hours were completed. Talexio will then match the date with the relevant rates set in the employee's position.
If the Auto checkbox is unticked, instead of selecting the date, you can add a name for the row of data. This would apply the standard rates, which can be amended, as day specific rates cannot be determined from the name.
Basic? - This column determines if the hours are Basic Hours or Overtime Hours.
If the Auto checkbox is unticked, this shows a switch in the column. When enabled, the hours are considered as Basic Hours and when disabled, Overtime Hours.
- Hours - This is the total number of hours worked.
Rate - This is the percentage rate of pay for these hours.
When there is a date supplied, the percentage rate of pay will show according to the employee's position for this specified date. If there are multiple positions included in a payslip, it is recommended to supply the date so that each position is correctly referenced.
When no date is supplied, the percentage rate of pay will show according to the employee's position as at payroll end date. If there are multiple positions included in a payslip, this may show as a percentage less than 100%, because the basic hourly rate of the employee on the date the hours were completed was less than the basic hourly rate of the employee's current position.
Hourly Rate - The basic hourly rate of the employee according to the position the hours were worked.
When there is a date supplied, the hourly rate will automatically be populated show according to the employee's position for this specified date.
When no date is supplied, the hourly rate would be specified manually.
- Auto - The option to untick the auto tick box and manually insert your own values may be needed if you would like to overwrite the system's calculations.