Overview
This guide explains how automated monthly invoicing works for Corporate Service Providers (CSPs) on Talexio. It covers the billing schedule, how "additional" or backdated payslips are handled, and how your invoice breakdown is itemised by sub-client and module.
Billing Cycle & Timing
CSPs are invoiced on a predictable monthly schedule based entirely on system usage (the number of payslips generated and finalised).
- Monthly Basis: Invoicing occurs once a month and captures all finalised payslips processed up to the very last day of that calendar month.
- No Usage, No Invoice: If no payslips are finalised during the month, no automated invoice will be generated for that period.
- Invoice Delivery: Your automated monthly invoice is generated and dispatched within the first week of the following month.
Handling Late and Backdated Payslips
To maintain accurate billing record keeping without disrupting past cycles, changes or late payroll closures will carry forward into the upcoming billing cycle:
- Late Finalisation: If a payroll is finalised after the last day of the calendar month, the charges for those generated payslips will be appended to the following month's invoice, explicitly marked as "additional".
- Backdated Employees: When new employees are backdated into past payrolls and their payslips are finalised retroactively, these charges will also be itemised on the following month's invoice as "additional".
Note on Edits & Re-runs: You are never double-billed for your work. Clients are not invoiced for edits made to past payslips that have already been billed, nor will you be charged for deleting and re-adding identical payslips.
Invoice Structure and Itemization
While you manage various client portfolios, Talexio streamlines the financial process by centralising your billing.
- Single Billing Entity: The system issues the final invoice to exactly one designated corporate billing entity.
- Sub-Client Itemisation: To simplify your internal cost distribution, the invoice contains a fully itemised breakdown for each sub-client. This details the precise number of payslips generated and finalised for each account.
- Additional Modules: Should any of your sub-clients utilise supplementary Talexio Modules, these specific services will also feature as separate itemised lines directly beneath their respective sub-client breakdown.