Overview
Once you have created your payroll, you may open each individual payslip to check out its contents, as well as make any amendments.
- Payslip Dialog
The Payslip Dialog is the box that is shown in the payroll module that contains all the details of the payslip. This is also where changes are made to the details.
- Payslip PDF
The Payslip PDF is the Payslip document itself that would be generated from Talexio and is visible from the Payslip Dialog.
Permissions
To view an employees payslip in the Payroll module, you will need the Manage Payroll permission or the View Payroll permission.
More information about Payroll permissions can be found here.
Contents of a Payslip
When in the Payroll module and in a specific payroll, you can see the contents an employee's payslip by clicking on the row that contains their data.
In the Payslip dialog you will see the below tabs:
This tab is divided in these sections:
Leave taken within the payroll period or specified leave period, is automatically attached to the payslip. In the Leave Taken tab, this will show as already ticked.
If you see a warning icon, this means that leave was booked for the employee and is not yet been added to a payslip. This could be because the leave was booked after the payslip was created or was unticked in a past payslip. To add the unticked leave records, you can either refresh the payslip, or simply tick the records to be included and calculate the payslip.
This tab shows for employees who are paid based on basic hours or overtime coming from approved clockings in the Time & Attendance module.
If the tab includes a yellow exclamation mark icon then this means that there are approved clockings which have not been attached to the payslip of the employee. This is generally the case if the clockings were approved after the payslip was created. To add the unticked clocking records, you can either refresh the payslip, or simply tick the records to be included and calculate the payslip.
This tab includes the employee's position details (start date, yearly/hourly salary, tax status, etc). This tab's main function is to avoid you having to exit the payroll and load the employee's profile whilst doing a payroll.
Auto Tick Boxes
We do not recommend overwriting the automatic calculations as this may have consequences when it comes to end of year submissions or calculations. Talexio does not take responsibility for manual changes made to employee payslips and any subsequent consequences.
If you decide a manual change is needed, it may indicate an issue with setup of the employee. Before making manual changes, we recommend contacting Talexio Support to help understand if this is really needed, or if some employee data needs correcting.
The option to untick the auto tick box and manually insert your own calculations may be needed if you would like to overwrite the system's calculations.
There are instances where the Auto box needs to be unticked, that may not indicate employee setup issues. Some examples may be:
- One-off advance payments or one-off allowances/extra hours.
- One-off amendments to certain figures during parallel runs with your previous system.
Each time you untick the auto tick box for any of the options on the payslip, you will need to re-calculate the payslip by clicking on the Calculate button.