Overview
When an employee submits a leave request, a designated user needs to review and take action on it. This guide explains the two main ways to handle these requests one by one, helping you keep your team's leave schedule up to date.
Permissions
To approve employees' leave, you need the Approve Leave permission. If the Include Self option is enabled, you’ll be able to approve your own leave.
For detailed information on this permission, click here.
Option 1: The Requests Section
The Requests section contains all pending leave and employment change requests assigned to you.
- Navigate to the Requests section in the sidebar.
- Use the filters to search for requests from specific individuals.
- Click Team Availability to see who else is on leave at the same time.
- Click Reject to reject the request completely.
Click Approve to approve the request as it is.
Click Edit & Approve and a pop-up will appear allowing you to finalise the Date, Hours, and Pay Type. - Once confirmed, the employee will receive an automated confirmation email.
When rejecting a request, you can optionally provide a reason that will be included in the employee's notification.
Option 2: The Leave Calendar
Alternatively, you can manage leave visually via the Leave module.
- Go to the Leave section.
- Enable the Leave which I can approve toggle and disable the Approved only toggle.
- Click the Green Tick to approve or the Red Cross to reject.
You can switch between List View and Calendar View using the dropdown next to the month. The requests can be approved or rejected there by selecting the tick to approve or cross to reject.
Approved Leave Pay Types
As a Leave Approver, you can manually adjust the Pay Type on a leave request. However, we recommend letting the system handle this automatically as it tracks balance consumption for you.
- Full Pay: Paid at 100% of the hourly rate (based on Position History). Deducts from the Full Pay leave balance.
- Half Pay: Paid at 50% of the hourly rate. Deducts from the Half Pay leave balance.
- Unpaid: No pay provided. No deduction from leave balances, but impacts base entitlements (accruals).