Leave Module

Overview

The Leave Module can be used to book leave, view leave, download reports, and amend leave-related settings and permissions. The Leave Module can be accessed through the Leave button on the Menu bar:

Contents

1. Permissions
2. Leave Schedule
3. Public Holidays
4. Leave Types
5. Leave Entitlements
6. Leave Time Slots
7. Stop Leave

Permissions

To access the Leave section, you will need any one of the four Leave-related permissions: Request Leave, Approve Leave, Manage Leave Types, or View Other Employee Leave. For more information on leave permissions, click here. 

Leave Schedule

Here, users may do the following:

• Book leave;
• View other employee leave in the leave calendar;
• Download reports;
• Create a calendar ICAL link;
• Upload leave taken and leave entitlements in bulk.

Public Holidays

Here, users may view the public holidays per year. By default, the Maltese public holidays are pre-populated from our end each year. To add on to the list, you may manually add any additional public holidays or import them in bulk. Public holidays may also be edited and deleted. For more information on this, click here. 

Leave Types

Here, users will be able to manage the settings and permissions applicable to each leave type, as well as add additional leave types. Please note that you will need the Manage Leave Types permission for this, and this permission needs to be set on global. For detailed information on leave types, click here. 

Leave Entitlements

Here, users will be able to view the yearly leave entitlements for different countries. The yearly entitlements for Malta for Vacation, Sick, Maternity, and Injury leave are pre-set from our end each year.  Nevertheless, you will still be able to adjust these manually (if you have the Manage Leave Types permission - this needs to be set on global). 

For more information on leave entitlements, click here.

Leave Time Slots

Here, you may set up specific periods of time for your employees to be able to book leave in. For example: 

• Morning slot (08:00-10:00). When this option is selected, employees' leave will be booked for these hours, without the need to manually input hours. 

This tab also includes a button titled 'Allow specific leave hours'. When unticked, users will not be able to select specific hours when booking leave. They will only be able to select full days (or, if leave time slots have been set up, then they can select a time slot). Please note that you will need the Manage Leave Types permission for this, and this permission needs to be set on global.

For information on how to book leave, click here. 

Stop Leave

Here, users may set up specific time slots during which employees will be restricted from taking leave. This can be used mainly to block out time for team or company events. For more information on this, click here. 

The stop leave function may be applied to all employees, or else to specific departments, employees, leave types, or even countries. Furthermore, you may select 'full days' or specific time slots within a day. 

Please note that you will need the Manage Leave Types permission for this, and this permission needs to be set on global.