FSS Document Calculations Breakdown

Talexio
Talexio
  • Updated

Overview

Below you can find a breakdown on how the FS3, FS5 and FS7 reports are calculated.

 

Permissions

You need to have Manage Payroll permission to generate the below documents. 

  • An FS3 is a document aggregating an individual employee's gross salary earned, and any taxes and social security paid. To learn how to generate an FS3, click on this link for detailed instructions. 

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    The below shows where the figures within reports and FSS documents are derived from.

    FS3 Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
    Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


    Sections in the document:

    A1

    FS3 year
    A2

    Employee Tax Number
    A3

    Employee NI Number
    A4

    Employee Spouse Id Card number if married
    B1

    FS3 Start date
    B2

    FS3 End date
    C1

    FS3 Gross "Formula" + (part-time excess of income as mentioned in C2)
    C2

    FS3 Gross "Formula" (capped at 10,000 per employee)
    C3 Taxable Fringe Benefits "Formula"
    C3a Share Options
    C4 C1 + C2 + C3 + C3a
    Cat 1 C5 CAT1 Car Cash allowance (taxable + non-taxable) + CAT1 Use of Car
    Cat 2 C6 CAT2

    Cat 3 C7

    		 CAT3
    C8

    CAT1 Car Cash allowance non-taxable
    D1 tax + (part-time tax excess of income as mentioned in C2)
    D2

    Tax

      • Includes only employees who are paid at 10% tax rate who are part-time.
      • Tax is calculated based on gross which is capped at €10,000 per employee.
    D3

    Tax arrears
    D3a Tax on share options (tax on C3a)
    D4 D1 + D2 + D3 + D3a
    E Social Security
    F Payer information. This information can be inputted here. 

  • An FS5 is a document aggregating a company's payslips for a period. Through this document, the company may pay any taxes and social security due to the government. To learn how to generate an FS5, click on this link for detailed instructions. 

    mceclip1.png

    The below shows where the figures within reports and FSS documents are derived from.

    FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
    Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


    Sections in the document:

    A1

    PE Number
    A2

    Payroll payment date
    B1

    Sum of Main Job (part-time & full time) Employees
    B2

    Sum of employees who are paid according to part-time tax rates as mentioned in C2

    *This is not based on the Job Schedule but according to the tax rate in the employee position history.
    C1

    FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)
    C2

    FS5 Gross "Formula" (capped at 10,000 per employee)

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Gross is capped at 10,000 per employee.
    • Any gross excess is added to C1.
    C3 Taxable Fringe Benefits "Formula"
    C4 C1 + C2 + C3 + C3a
    D1 tax + (part-time tax excess of income as mentioned in C2)
    D2

    Tax

      • Includes only employees who are paid at 10% tax rate who are part-time.
      • Tax is calculated based on gross which is capped at €10,000 per employee.
    D3

    Tax arrears
    D4 D1 + D2 + D3
    D5

    Employee SSC + Employer SSC
    D5a

    D5a: Maternity leave fund
    D6

    D6: D4 + D5 + D5a
    E1 D6
    Date of Payment

    Payroll payment date

     

  • An FS7 is a yearly report of FS5 totals which means that FS7 sums up each column's totals of the respective column in FS5. For information on how to generate this, click here. 

    mceclip2.png

    The below shows where the figures within reports and FSS documents are derived from.

    FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
    Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


    Sections in the document:

    A1 Year
    A2

    PE number
    A3

    Tax number
    B1

    Number of FS3s issued
    C1

    FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)
    C1a

    Overtime
    C1b

    Director's Fees
    C2

    FS5 Gross "Formula" (capped at 10,000 per employee)

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Gross is capped at 10,000 per employee.
    • Any gross excess is added to C1.
    C3 Taxable Fringe Benefits "Formula"
    C3a Share Options
    C4 C1 + C2 + C3 + C3a
    D1 tax + (part-time tax excess of income as mentioned in C2)
    D2

    Tax

      • Includes only employees who are paid at 10% tax rate who are part-time.
      • Tax is calculated based on gross which is capped at €10,000 per employee.
    D3

    Tax arrears
    D3a

    Tax on Share options (15%)
    D4 D1 + D2 + D3 + D3a
    E1 Social Security (Payer + Payee)
    E2 Maternity Fund
    F

    Payments made during the year

     

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