Overview
Below you can find a breakdown on how the FS3, FS5 and FS7 reports are calculated.
Permissions
You need to have Manage Payroll permission to generate the below documents.
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An FS3 is a document aggregating an individual employee's gross salary earned, and any taxes and social security paid. To learn how to generate an FS3, click on this link for detailed instructions.
The below shows where the figures within reports and FSS documents are derived from.
FS3 Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount
Sections in the document:A1 FS3 year
A2 Employee Tax Number
A3 Employee NI Number
A4 Employee Spouse Id Card number if married
B1 FS3 Start date
B2 FS3 End date
C1 FS3 Gross "Formula" + (part-time excess of income as mentioned in C2)
C2 FS3 Gross "Formula" (capped at 10,000 per employee)
C3 Taxable Fringe Benefits "Formula" C3a Share Options C4 C1 + C2 + C3 + C3a Cat 1 C5 CAT1 Car Cash allowance (taxable + non-taxable) + CAT1 Use of Car Cat 2 C6 CAT2 Cat 3 C7
CAT3 C8 CAT1 Car Cash allowance non-taxable
D1 tax + (part-time tax excess of income as mentioned in C2) D2 Tax
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- Includes only employees who are paid at 10% tax rate who are part-time.
- Tax is calculated based on gross which is capped at €10,000 per employee.
D3 Tax arrears
D3a Tax on share options (tax on C3a) D4 D1 + D2 + D3 + D3a E Social Security F Payer information. This information can be inputted here. -
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An FS5 is a document aggregating a company's payslips for a period. Through this document, the company may pay any taxes and social security due to the government. To learn how to generate an FS5, click on this link for detailed instructions.
The below shows where the figures within reports and FSS documents are derived from.
FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount
Sections in the document:A1 PE Number
A2 Payroll payment date
B1 Sum of Main Job (part-time & full time) Employees
B2 Sum of employees who are paid at 15% tax rate who are part-time as mentioned in C2
C1 FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)
C2 FS5 Gross "Formula" (capped at 10,000 per employee)
- Includes only employees who are paid at 10% tax rate who are part-time.
- Gross is capped at 10,000 per employee.
- Any gross excess is added to C1.
C3 Taxable Fringe Benefits "Formula" C4 C1 + C2 + C3 + C3a D1 tax + (part-time tax excess of income as mentioned in C2) D2 Tax
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- Includes only employees who are paid at 10% tax rate who are part-time.
- Tax is calculated based on gross which is capped at €10,000 per employee.
D3 Tax arrears
D4 D1 + D2 + D3 D5 Employee SSC + Employer SSC
D5a D5a: Maternity leave fund
D6 D6: D4 + D5 + D5a
E1 D6 Date of Payment Payroll payment date
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An FS7 is a yearly report of FS5 totals which means that FS7 sums up each column's totals of the respective column in FS5. For information on how to generate this, click here.
The below shows where the figures within reports and FSS documents are derived from.
FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount
Sections in the document:A1 Year A2 PE number
A3 Tax number
B1 Number of FS3s issued
C1 FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)
C1a Overtime
C1b Director's Fees
C2 FS5 Gross "Formula" (capped at 10,000 per employee)
- Includes only employees who are paid at 10% tax rate who are part-time.
- Gross is capped at 10,000 per employee.
- Any gross excess is added to C1.
C3 Taxable Fringe Benefits "Formula" C3a Share Options C4 C1 + C2 + C3 + C3a D1 tax + (part-time tax excess of income as mentioned in C2) D2 Tax
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- Includes only employees who are paid at 10% tax rate who are part-time.
- Tax is calculated based on gross which is capped at €10,000 per employee.
D3 Tax arrears
D3a Tax on Share options (15%)
D4 D1 + D2 + D3 + D3a E1 Social Security (Payer + Payee) E2 Maternity Fund F Payments made during the year