FSS Document Calculations Breakdown

Talexio Support
Talexio Support
  • Updated

Overview

Below please find a breakdown on how the FS3, FS5 and FS7 reports are calculated.

Contents

  1. Permissions
  2. FS3
  3. FS5
  4. FS7

Permissions

You need to have 'Manage Payroll' permission to generate the below documents. 

FS3

An FS3 is a document aggregating an individual employee's gross salary earned, and any taxes and social security paid. To learn how to generate an FS3, click on this link for detailed instructions. 

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The below shows where the figures within reports and FSS documents are derived from.

FS3 Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


Sections in the document:

A1

FS3 year
A2

Employee Tax Number
A3

Employee NI Number
A4

Employee Spouse Id Card number if married
B1

FS3 Start date
B2

FS3 End date
C1

FS3 Gross "Formula" + (part-time excess of income as mentioned in C2)
C2

FS3 Gross "Formula" (capped at 10,000 per employee)
C3 Taxable Fringe Benefits "Formula"
C3a Share Options
C4 C1 + C2 + C3 + C3a
Cat 1 C5 CAT1 Car Cash allowance (taxable + non-taxable) + CAT1 Use of Car
Cat 2 C6 CAT2

Cat 3 C7

 CAT3
C8

CAT1 Car Cash allowance non-taxable
D1 tax + (part-time tax excess of income as mentioned in C2)
D2

Tax

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Tax is calculated based on gross which is capped at €10,000 per employee.
D3

Tax arrears
D3a Tax on share options (tax on C3a)
D4 D1 + D2 + D3 + D3a
E Social Security
F Payer information. This information can be inputted here. 

 

FS5

An FS5 is a document aggregating a company's payslips for a period. Through this document, the company may pay any taxes and social security due to the government. To learn how to generate an FS5, click on this link for detailed instructions. 

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The below shows where the figures within reports and FSS documents are derived from.

FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


Sections in the document:

A1

PE Number
A2

Payroll payment date
B1

Sum of Main Job (part-time & full time) Employees
B2

Sum of employees who are paid at 15% tax rate who are part-time as mentioned in C2
C1

FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)
C2

FS5 Gross "Formula" (capped at 10,000 per employee)

  • Includes only employees who are paid at 10% tax rate who are part-time.
  • Gross is capped at 10,000 per employee.
  • Any gross excess is added to C1.
C3 Taxable Fringe Benefits "Formula"
C4 C1 + C2 + C3 + C3a
D1 tax + (part-time tax excess of income as mentioned in C2)
D2

Tax

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Tax is calculated based on gross which is capped at €10,000 per employee.
D3

Tax arrears
D4 D1 + D2 + D3
D5

Employee SSC + Employer SSC
D5a

D5a: Maternity leave fund
D6

D6: D4 + D5 + D5a
E1 D6
Date of Payment

Payroll payment date

 

FS7

An FS7 is a yearly report of FS5 totals which means that FS7 sums up each column's totals of the respective column in FS5. For information on how to generate this, click here. 

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The below shows where the figures within reports and FSS documents are derived from.

FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


Sections in the document:

A1 Year
A2

PE number
A3

Tax number
B1

Number of FS3s issued
C1

FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)
C1a

Overtime
C1b

Director's Fees
C2

FS5 Gross "Formula" (capped at 10,000 per employee)

  • Includes only employees who are paid at 10% tax rate who are part-time.
  • Gross is capped at 10,000 per employee.
  • Any gross excess is added to C1.
C3 Taxable Fringe Benefits "Formula"
C3a Share Options
C4 C1 + C2 + C3 + C3a
D1 tax + (part-time tax excess of income as mentioned in C2)
D2

Tax

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Tax is calculated based on gross which is capped at €10,000 per employee.
D3

Tax arrears
D3a

Tax on Share options (15%)
D4 D1 + D2 + D3 + D3a
E1 Social Security (Payer + Payee)
E2 Maternity Fund
F

Payments made during the year

 

 

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