FSS Document Calculations Breakdown

Talexio Support
Talexio Support
  • Updated

Overview

Below please find a breakdown on how the FS3, FS5 and FS7 reports are calculated.

Permissions

You need to have Manage Payroll permission to generate the below documents. 

FS3

An FS3 is a document aggregating an individual employee's gross salary earned, and any taxes and social security paid. To learn how to generate an FS3, click on this link for detailed instructions

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The below shows where the figures within reports and FSS documents are derived from.

FS3 Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


Sections in the document:

A1

FS3 year

A2

Employee Tax Number

A3

Employee NI Number

A4

Employee Spouse Id Card number if married

B1

FS3 Start date

B2

FS3 End date

C1

FS3 Gross "Formula" + (part-time excess of income as mentioned in C2)

C2

FS3 Gross "Formula" (capped at 10,000 per employee)

C3 Taxable Fringe Benefits "Formula"
C3a Share Options
C4 C1 + C2 + C3 + C3a
Cat 1 C5 CAT1 Car Cash allowance (taxable + non-taxable) + CAT1 Use of Car
Cat 2 C6 CAT2

Cat 3 C7

CAT3
C8

CAT1 Car Cash allowance non-taxable

D1 tax + (part-time tax excess of income as mentioned in C2)
D2

Tax

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Tax is calculated based on gross which is capped at €10,000 per employee.
D3

Tax arrears

D3a Tax on share options (tax on C3a)
D4 D1 + D2 + D3 + D3a
E Social Security
F Payer information. This information can be inputted here

 

FS5

An FS5 is a document aggregating a company's payslips for a period. Through this document, the company may pay any taxes and social security due to the government. To learn how to generate an FS5, click on this link for detailed instructions

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The below shows where the figures within reports and FSS documents are derived from.

FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


Sections in the document:

A1

PE Number

A2

Payroll payment date

B1

Sum of Main Job (part-time & full time) Employees

B2

Sum of employees who are paid at 15% tax rate who are part-time as mentioned in C2

C1

FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)

C2

FS5 Gross "Formula" (capped at 10,000 per employee)

  • Includes only employees who are paid at 10% tax rate who are part-time.
  • Gross is capped at 10,000 per employee.
  • Any gross excess is added to C1.
C3 Taxable Fringe Benefits "Formula"
C4 C1 + C2 + C3 + C3a
D1 tax + (part-time tax excess of income as mentioned in C2)
D2

Tax

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Tax is calculated based on gross which is capped at €10,000 per employee.
D3

Tax arrears

D4 D1 + D2 + D3
D5

Employee SSC + Employer SSC

D5a

D5a: Maternity leave fund

D6

D6: D4 + D5 + D5a

E1 D6
Date of Payment

Payroll payment date

 

FS7

An FS7 is a yearly report of FS5 totals which means that FS7 sums up each column's totals of the respective column in FS5. For information on how to generate this, click here

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The below shows where the figures within reports and FSS documents are derived from.

FSS Gross basic amount + special rate amount + leave amount + overtime amount + pre-tax adjustments (excluding CATs) + leave payoffs
Taxable Fringe Benefits CAT1 Car Cash allowance taxable + CAT1 Use of Car taxable + CAT2 taxable amount + CAT3 taxable amount


Sections in the document:

A1 Year
A2

PE number

A3

Tax number

B1

Number of FS3s issued

C1

FS5 Gross "Formula" + (part-time excess of income as mentioned in C2)

C1a

Overtime

C1b

Director's Fees

C2

FS5 Gross "Formula" (capped at 10,000 per employee)

  • Includes only employees who are paid at 10% tax rate who are part-time.
  • Gross is capped at 10,000 per employee.
  • Any gross excess is added to C1.
C3 Taxable Fringe Benefits "Formula"
C3a Share Options
C4 C1 + C2 + C3 + C3a
D1 tax + (part-time tax excess of income as mentioned in C2)
D2

Tax

    • Includes only employees who are paid at 10% tax rate who are part-time.
    • Tax is calculated based on gross which is capped at €10,000 per employee.
D3

Tax arrears

D3a

Tax on Share options (15%)

D4 D1 + D2 + D3 + D3a
E1 Social Security (Payer + Payee)
E2 Maternity Fund
F

Payments made during the year

 

 

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