The Cost of Living Adjustment is given once per year, at the start of the year. This is generally announced in the national Budget. The COLA needs to be added over and above the employees’ salaries, unless the employee is receiving a salary increase which is inclusive of COLA.
To apply the COLA to your employees you will need the Manage Client Settings, Manage Payroll, and Manage Employment Position History permissions. Each of these must be set on global.
Adding COLA to employee salaries
COLA can be given to employees in different ways but depending on the context of your employees' situation, you may opt for a method that is most beneficial to you.
If you are applying the COLA with a pay increase also, it would likely be easier to make the 2 changes in one go and update the employee's employment position history with the salary change.
You may adjust salaries to apply the COLA from your payroll settings:
- Go to Settings
- Then click on the Payroll tab
- Then click on the COLA wizard
COLA Adjustment Wizard
If an employee has already received an increase which is inclusive of COLA then you will not need to apply this adjustment.
If you need to add the COLA to your employee using the COLA Adjustment Wizard, you can follow these steps:
STEP 1 of 4
On the Talexio, click on the Settings menu item on the left. From there you need to click on the Payroll tab where you will see the button COLA Adjustment.
STEP 2 of 4
When the COLA Adjustment Wizard opens you will be asked to calculate new salaries. A full list of your employees split by those who are paid Annually, Hourly or are contracted. The list will shown some of their basic employment details. The last column outlines their current Salary and what their Salary will be post COLA Adjustment.
STEP 3 of 4
To apply the adjustment to the employees, you will need to make sure they have been selected with the checkbox on the left and then click Apply Adjustments on the section they fall under.
You will need to complete these group by group. For example, applying the adjustment first to Yearly Salaries and then applying it to Hourly Salaries.
STEP 4 of 4
Once the COLA has been applied, the employee will now have an updated position history reflecting the change in Salary from 1st January of the new year.
The difference between the Cost of Living Allowance and the COLA?
You might have heard of the Cost of Living Allowance. This is different to the Cost of Living Adjustment. The Cost of Living Adjustment (COLA) is the slight increase in salary given at the beginning of each year following the Budget (Click here for more information). The Cost of Living Adjustment (COLA) is added as part of the employee’s gross salary at the beginning of the year.