Employees are entitled a number of hours of vacation leave per year. Depending on your company's policies, your employees can avail of their full leave entitlement each year, carry some of it to the next year, or get paid for the leave that wasn't taken or carried forward. For more information on leave entitlements, click here.
If you'd like to pay off any pending leave balance for employees, you will need to add this balance to payroll. Please note that if an employee is terminated and still has a remaining balance of vacation leave, then this leave can be paid off too. However, if the employee's termination date has been inputted on the employee's position, then the leave pay off in their payslip will be added automatically.
To add a manual leave pay off, please follow the below steps:
- Go to the Payroll section;
- After creating the payroll, add the relevant employee;
- Click on the payslip of this employee;
- Click the Add Leave pay off button.
By selecting the leave type, you will be adding any pending leave balance that is stored in the person's account, to be paid off in the relevant payroll. The balance in hours will be multiplied by the hourly rate, and the value due will be shown in the Adjustments section in the middle calculation section.
When adding a leave pay off adjustment manually, you may click on the three slanting lines if you want the system to automatically calculate the remaining balance to-date:
Once an amount of leave is paid off (once the payslip is locked), the remaining balance in the employee's leave balance pod will update. If all remaining leave was paid off, then this balance will be 0.