Lateness penalties

Talexio
Talexio
  • Updated

Overview

Lateness penalties are relevant to users who have the Time & Attendance module enabled. Lateness penalties can be set up so that employees who are late to punch in will see a deduction in vacation leave or basic hours paid at payroll stage. 

Permissions

To set up lateness penalties, you will need the Manage Time and Attendance Settings permission set on global.

Setting up Lateness Penalties

  1. Go to the Time & Attendance section
  2. Click on the Lateness penalties tab
  3. Click Add new, and input the relevant penalty information

 

There are the following options of Lateness Penalties:

 

Deduct leave

This penalty will deduct PAID leave based on the rules provided, when an employee clocks in later than the stipulated lateness period allowed. You can choose any leave type. 



Subtract basic hours

This penalty will deduct UNPAID vacation leave based on the rules provided, when an employee clocks in later than the stipulated lateness period allowed. The employee will not be paid for these hours in payroll.

 

Rules

For both options, you will need to set up the rules for deduction as shown in the example below.

The above example means that anyone who is up to an hour late will have 1 hour of basic hours subtracted (1 hour of unpaid leave in payroll). 

In the above example, with Set penalty deduction to be the same as employee lateness on, then if an employee is 1 minute late, 1 minute will be deducted from basic hours. If the employee is 30 mins late, 30 mins of basic hours will be deducted, etc. 

You may set a maximum penalty deduction here: 

Linking Lateness Penalties to shift templates

Once the lateness penalties rules are set up, these need to be linked to the relevant Shift Template. If the Schedule is already created and/or published, you will need to unpublish and clear the shifts first. Then, re-generate the shifts, in order for the new settings to be included in the shifts generated.

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