Overview
For employees who do not have a shift set up but still have time logs registered, you will need to set up an Approval Block in order to approve their hours.
An Approval Block is when there is no shift published for the employee on that day but there are time logs available. This means the employee is either on a flexible schedule and gets paid for the hours worked, or the employee has worked overtime.
Contents
Permissions
To make use of this section, you will need the 'Approve Time Clocking' permission.
Approve individual Approval Blocks
- Go to Time Tracking page
- Go to Review & Approve tab
- Expand the clockings for the relevant employee
- Click the Add Approval Block button
This will show the approval dialog for basic hours and overtime hours. Make any required changes, and click Approve.
Approve Approval Blocks in bulk
- Go to Time Trackingpage
- Go to Review & Approve tab
- Select the checkbox for the relevant employees
- Click the Bulk approve selected rows button
- Click Create Approval blocks and proceed
This will show the approval dialog for basic hours and overtime hours for the whole duration as selected in the time range filter. Make any required changes, and click Approve.
When approving in bulk, users can choose to switch basic hours to overtime hours manually by typing in the figures in the relevant fields, or in bulk by clicking on the 'Mark all as basic' or 'Mark all as overtime' buttons:
Furthermore, the rounding of clockings can be done for both single approval and bulk approvals:
