At the end of each year, or when an employee is terminated, employers are obliged to give their employees an FS3. This is a document aggregating an individual employee's gross salary earned, and any taxes and social security paid over a year (or over any period during a year in which the employee worked with a company).
On Talexio, there are three different ways which FS3s may be generated.
Users have the option to generate the FS3 of any terminated employee directly from the payroll period in which they are terminated.
This can be done by going to the Payroll section, selecting the payroll period, locking it, and clicking generate. From the list, select FS3.
For more information on how to generate and FS3 from the Payroll section, please watch the video:
FS3 can be generated for employees from the Documents section of each individual employee.
This can be done by going to the People section, searching for the relevant employee and going to the employee's Documents section. Click on generate, FS3:
You can then select whether you want to download the FS3, save it to the employee's documents, and/or email the FS3 to the employee.
For more information on how to generate and FS3 from the Documents section, please watch the video:
3. End of Year Wizard
The final way you can generate FS3s is by using the End of Year Wizard. For this option, please make sure all the payrolls for the year are locked, and that they are assigned to an FS5.
Go to the Payroll section and select More and End of Year Wizard.
For more information on how to generate and FS3 from the End of Year Wizard, please watch the video:
To ensure that the FS3s are signed, users can upload the company principal's signature from the payroll settings.