Salary reviews

How to create a salary review

Click on “Start salary review” located on the top right side of the screen:

A dialogue box will pop up, allowing you to select the paramaters of the salary review: 

You can set salary reviews on a complete department or on an employee. Set an “Effective from” date and input the desired amount depending on the option chosen;

• Manual increment
• Fixed percentage
• Fixed amount
• Grade progression

• • This selection will allow the user to manually increase an employee's salary to a desired amount.
  • Start by selecting a department and/or employee, followed by an effective from date. The effective from date is the start date of the salary increase.
  • Click on “Generate” to complete.
  • On generating, a new review will be created. However, in this case, the increment amount will be €0, and will need to be updated manually.
    
    
    
    
  • Click on the edit icon to open the new salary amount dialog.
  • Insert the new salary and click save.
    
    
    
    
• • This selection allows a maximum cap based on the percentage of the currency salary. If the percentage will be more than €XXX, which is the maximum yearly increase, for example, this can be set accordingly so that the company's defaults are met.
    
    
    
    
    
  • Should the percentage increase be less, then this field will be ignored and the percentage increase will take place.
• • This option is similar to the manual increment but requires less steps. Instead of having to edit the increased amount the user can input the desired amount and the increase in salary review will be based on that amount.
    
    
    
    
  • After being generated, this review too can be edited. When ready, the user can proceed by clicking on the send for approval button in order for the assigned employee to approve the review.
• • This option is used if you have salary scales in place. You can add Salary scales through the Salary Scales tab inside the Salary Reviews section:
    
    
    
    

  A is the highest grade you may have, and 7 is the highest step. Grade A7 is the highest grade and step you may have. 

  • After adding the salary scales, go to Draft Reviews and start salary review:
    
    
    
    
  • Selecting step means the employee(s) will go up from the previous step to the next step within the same grade (for example from Grade B3 to Grade B4).
  • Selecting step then year means the employee(s) will go up from the previous step to the next step set in the following year (for example Grade B3 in 2023 to Grade B4 in 2024).
  • Selecting year means the employee(s) will remain in the same step but be given the rates of the following year (for example Grade B3 in 2023 to Grade B3 in 2024).

How to Approve

Kindly note that you will need the Approve salary reviews permission to approve salary reviews. Approved reviews cannot be edited from the salary reviews module.

• The first tab (Draft Reviews) shows you a list of all reviews before they have been accepted. This includes the effective date, current salary, the incremental amount including a percentage increase and the updated salary:
  
  

  
  
  

• To send for approval, the reviewer must click on the "Send for approval" button:

  

  You may also edit/delete reviews by clicking on the edit/delete icons.

  On edit, reviews will only allow a manual increment.

  The above may be done individually or in bulk. To perform actions in bulk, you may select multiple/all reviews by clicking on the tick box on the left:
  
  
  

• After clicking on ''Send for Approval'', you will need to navigate to the second tab, Pending Approval. Here, you will see a list of all reviews sent for approval, and you will be able to approve/reject them by clicking on the ✔️ or ❌:
  
  
  
  Approvals/Rejections may also be done in bulk by selecting multiple rows using the tickboxes. 

   

• After accepting/rejecting a salary review, the review will move to the next tab, Closed Reviews. . Approved reviews will be displayed as plain text, whilst denied ones will have the text struck through.

  
  
  

  To view all (approved/rejected) reviews here, you will need to ensure that the status filter is set to ''All Statuses'':
  
  
  
  

• A new position with the updated salary will appear in the employee profile effective as of the starting date set in the salary review.

  

Salary Grades

The fourth tab in the Salary Reviews tab is where Salary Scales are set up. 

Salary scales refer to a ladder of salary amounts that employees may progress through throughout their employment/along the years. These are set up in the Salary Scales tab by clicking on 'create one' and adding the salary levels. Clicking on +Add will allow you to add more levels:

The higher the grade (displayed as a letter), the higher the salary. So 'A' signifies a higher salary scale than 'B'. The higher the step (displayed as a number), the higher the salary. Therefore, A7 signifies a higher salary scale than A5; A1 is higher than B6, and so on.

Setting Salary Scales in employee profiles

Each employee may be set up with their own specific salary scale grade. This may be viewed from the employee's Employment tab (you will need 'View/Manage Employment Position History' and 'View Salary and Benefits' permissions to view this tab) From here, click on the 'Remuneration Package' tab. From here, switch on the 'Salary Scales' toggle, set the salary, and the salary scale from the dropdown menu:

Following the Salary Reviews detailed above, employees will move across steps and grade each review.

Bulk uploading salary reviews

If you want to update multiple salaries, changes in salary may also be done in bulk through the Bulk Upload function. Please note that changes to the salary related to the Cost Of Living Adjustment (COLA) are to be actioned through the COLA Wizard.

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