Salary reviews

Daniel Galea St John
Daniel Galea St John
  • Updated

Overview

Salary reviews is a module that will allow you to set salary increments for your employees. Any approved changes on this section will automatically be reflected in the affected employee's position history.

For example, if employee A has a salary of €7/hour as at 1st January 2021, and the employee's manager approves an increase of €1/hour as of 1st January 2022, then employee A's position history will automatically show a new position as at 1st January 2022 with the new hourly rate.

If you have the following permissions, then you will be able to make use of this module. 

  • Create draft salary review; 
  • Approve salary review. 


How to create a salary review

Click on “Start salary review” located on the top right side of the screen:

A dialogue box will pop up, allowing you to select the paramaters of the salary review: 

You can set salary reviews on a complete department or on an employee. Set an “Effective from” date and input the desired amount depending on the option chosen;

  • Manual increment
  • Fixed percentage
  • Fixed amount
  • Grade progression
    • This selection will allow the user to manually increase an employee's salary to a desired amount.
    • Start by selecting a department and/or employee, followed by an effective from date. The effective from date is the start date of the salary increase.
    • Click on “Generate” to complete.
    • On generating, a new review will be created. However, in this case, the increment amount will be €0, and will need to be updated manually.



    • Click on the edit icon to open the new salary amount dialog.
    • Insert the new salary and click save.



    • This selection allows a maximum cap based on the percentage of the currency salary. If the percentage will be more than €XXX, which is the maximum yearly increase, for example, this can be set accordingly so that the company's defaults are met.




    • Should the percentage increase be less, then this field will be ignored and the percentage increase will take place.
    • This option is similar to the manual increment but requires less steps. Instead of having to edit the increased amount the user can input the desired amount and the increase in salary review will be based on that amount.



    • After being generated, this review too can be edited. When ready, the user can proceed by clicking on the send for approval button in order for the assigned employee to approve the review.
      • This option is used if you have salary scales in place. You can add Salary scales through the Salary Scales tab inside the Salary Reviews section:



    A is the highest grade you may have, and 7 is the highest step. Grade A7 is the highest grade and step you may have. 

      • After adding the salary scales, go to Draft Reviews and start salary review:



      • Selecting step means the employee(s) will go up from the previous step to the next step within the same grade (for example from Grade B3 to Grade B4).
      • Selecting step then year means the employee(s) will go up from the previous step to the next step set in the following year (for example Grade B3 in 2023 to Grade B4 in 2024).
      • Selecting year means the employee(s) will remain in the same step but be given the rates of the following year (for example Grade B3 in 2023 to Grade B3 in 2024).

How to Approve

Kindly note that you will need the Approve salary reviews permission to approve salary reviews. Approved reviews cannot be edited from the salary reviews module.

Salary Grades

The fourth tab in the Salary Reviews tab is where Salary Scales are set up. 


Salary scales refer to a ladder of salary amounts that employees may progress through throughout their employment/along the years. These are set up in the Salary Scales tab by clicking on 'create one' and adding the salary levels. Clicking on +Add will allow you to add more levels:

The higher the grade (displayed as a letter), the higher the salary. So 'A' signifies a higher salary scale than 'B'. The higher the step (displayed as a number), the higher the salary. Therefore, A7 signifies a higher salary scale than A5; A1 is higher than B6, and so on.

Setting Salary Scales in employee profiles

Each employee may be set up with their own specific salary scale grade. This may be viewed from the employee's Employment tab (you will need 'View/Manage Employment Position History' and 'View Salary and Benefits' permissions to view this tab) From here, click on the 'Remuneration Package' tab. From here, switch on the 'Salary Scales' toggle, set the salary, and the salary scale from the dropdown menu:


Following the Salary Reviews detailed above, employees will move across steps and grade each review.

Bulk uploading salary reviews

If you want to update multiple salaries, changes in salary may also be done in bulk through the Bulk Upload function. Please note that changes to the salary related to the Cost Of Living Adjustment (COLA) are to be actioned through the COLA Wizard.

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