Overview
This article explains how to sync your Talexio leave and work shifts directly with your personal calendar using an iCal link. By following these steps, you can view your work schedule alongside your personal commitments without needing to log into Talexio.
Permissions
To set up the Calendar iCal link for leave, you will need any one of the four leave permissions: Request Leave, Approve Leave, Manage Leave Types or View Other Employee Leave.
To set up the Calendar iCal link for shifts, you will need the View T&A Working Schedules permission.
For more information on Leave permissions, click here.
For more information on Time & Attendance permissions, click here.
Why use an iCal Integration
As a Talexio user, you rely on your profile to book leave and check your assigned shifts, which requires logging into the Talexio web portal or mobile app. However, you likely also use a personal calendar - such as Google Calendar, Microsoft Outlook, or Apple Calendar - to manage your daily life.
The iCal Integration bridges the gap between these two systems. It automatically syncs your approved leave and work shifts directly to your personal calendar.
Where is your iCal Link
To set up the iCal link with your personal calendar, you will need to copy the iCal link which can be located by following these steps:
Go to the Leave section, click on the the three dots next to + Add Leave and click the Link the leave module with your calendar button.
Alternatively, it can be found in the Time & Attendance module by clicking on the Working Schedule tab, clicking on the the three dots next to Generate Schedule and click the Link the leave module with your calendar button.
By default, the calendar link will only contain your own leave. If you want the link to contain the leave of others, you will need to switch on the Include all leave that is visible to me toggle. This will add other people's leave requests into your own personal calendar and so it should be used with caution.
For clients using the Time & Attendance module, you can also include your assigned shifts in the iCal integration by enabling the Include my work shifts toggle.
Once you have selected the right options, click Get Link to copy the iCal link.
After copying the iCal Link provided, you will need to add this to the calendar platform you use.
While we are happy to help you locate and generate your iCal Link within Talexio, please note that the final setup steps depend entirely on the specific calendar provider you use. Since these external platforms are updated frequently, we recommend referring to your provider’s official help documentation for the most accurate instructions on adding a new calendar subscription.