Overview
Stop Leave is a feature that blocks specific dates or times, preventing employees from booking leave during those periods. This can be useful for scheduling team or company events, or for any other periods when leave should be restricted.
Permissions
To set up the Stop Leave function, the Manage Leave Types permission must be enabled at a global level.
How to set up Stop Leave
- Go to the Leave Section
- Select Stop Leave
- Click on “Add Stop Leave”
Here, you will find the below fields:
- Name: Enter a name for the Stop Leave period that will identify the reason employees cannot book leave, e.g., Company-Wide Event.
- Countries: Specify the countries where employees are located for whom the Stop Leave will apply. This refers to the country of employment (the country in the employee's position), not their country of birth or residence.
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Employees: By default, all employees are selected. However, you can choose specific employees if you want the Stop Leave to apply only to certain individuals.
You will need the View All/Manage Employee Data permission to select employees from this dropdown menu.
- Departments: By default, all departments will be selected. However, you can choose specific departments if you want the Stop Leave to apply only to employees within those departments.
- Leave Type: You can specify the type(s) of leave this restriction applies to. By default, all leave types are selected, but you may choose specific leave types if necessary.
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Full days and Time from/to:
- If Full Days is ticked, the Stop Leave will apply to a full working day for each employee.
- If Full Days is unticked, you can specify a particular time period (e.g., morning or afternoon) for when Stop Leave applies.
- Dates from/to: Set the start and end dates for the period during which Stop Leave will apply. This allows you to block out specific dates.
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Comment: You may add an optional comment to explain the reason for the Stop Leave, which will be visible to employees when they try to book leave during the restricted period.
Booking Leave on a Stop Leave date
When employees attempt to book leave for a date or time that falls within a Stop Leave period, they will receive a message indicating that leave is not allowed on that date/time.