Creating and publishing vacancies

Creating a Vacancy

Creating a vacancy is a simple and easy process. From the left menu click on Vacancy. From this screen you will need to click the + Create Vacancy button.

This will then take you to the vacancy creation page where you will be asked to provide the details of this specific vacancy. The details requested are explained in the sections below.

Some information on the Vacancy Creation page is required. These are marked with an asterisk (*) next to the field heading on the page.

• • Position title (required): Keep it simple and easily searchable. 
  • Vacancy leader (required): This refers to the person, part of your team members who will be handling this specific vacancy.
  • Company (required): The companies you have created in your Talexio ATS can be selected from the scroll-down options. If you click on the plus button you will be able to create a new one if required. If you are on unlimited package, you will also be able to add a closing date, else the default 30 days applies. 
    
  • Job description (required):
    • For the Job description, you have the option to use the Generate Job Description button which will supply a Job description for you based on the Position Title included in the Vacancy Information. You can keep the generated Job description, or use it as a basis to make your own.
      
      
      
      
      
    • If you choose to complete the Job description yourself, you will have to add an intro, followed by a summary that should Include the key areas of responsibility and what that candidate might do on a typical day, and any other information that you feel is important. This description should Include at least 700 characters.
    • If you have additional bonuses or commissions over and above the salary, add them to the job description.
  • Languages (optional): You can select from the scroll-down options the multiple languages skills the candidate may have to fit the role.
  • Job Category (optional). This is the basis of how job alerts get sent out to which candidates so if the wrong categories/specializations are chosen, the wrong candidates will receive the job alert. These suggested job categories are based on the Position Title and will increase the relevancy of the vacancy when a candidate is searching for a job:
  • Employment type (required): You may select a value from the drop-down menu according to the vacancy.
  • Experience level (required): You may select a value from the drop-down menu according to the vacancy according to the work experience the candidate is required to fill out the job vacancy expertise requirements. 

    While creating the vacancy on the ATS, you will only be able to select 1 Experience Level. However, the jobsinmalta.com platform allows you to advertise to multiple Employment Levels. Therefore, when publishing a vacancy to jobsinmalta.com you can add additional Employment Levels so that more people are alerted to the vacancy through job alerts.
    
    

  • Country (required): It would be selected as Malta by default. (Note all the vacancies posted must be located in Malta).
  • City (required): You may select from the scroll-down options the city in Malta in which the job vacancy is located. Meanwhile, if the work location is set to ‘fully remote’ the City field is not mandatory
  • Work location (optional): This means from where the future candidate will be working. Select from the scroll-down menu options: Fully remote, hybrid, or On-Premise. 
  • Industry (optional): Here you can specify the Industry in which this vacancy falls.
    
  • Salary (optional): This is the amount to be paid for the job position and you can input this either on annual and hourly frame . The currency will be Euros by default and you can decide to hide the salary to the job seekers when posting the vacancy by unticking the box "show salary to candidates".
    

    Keep in mind that showing the salary will increase your chances of receiving better quality and a higher volume of candidates.

    

• Shortlisting questions can be added to vacancies, when added, candidates would have an extra step in the application process. Applications can also be closed automatically depending on the requested answer.

  There are two types of questions available;

  • Text
  • Yes/No

  

  Text

  Text questions can be used when more elaborate or descriptive answers are required.

  

  Yes/No

  Yes/No questions can be used when a simple and straight forward answer is required from a candidate. When added, an ideal answer is required. Candidate applications can also be automatically closed if the ideal answer is not met when the "Must have qualification" is selected. 

  

Region Filtering

By setting up Region Filtering based on the selection from the dropdown, all applications from candidates who are currently located in these regions will be automatically closed and an automated rejection email will be sent to the applicants:

Once all the vacancy details have been added, Click Save and Continue. This will take you to the Publishing screen where you can post your vacancy to jobsinmalta. Should you wish, you can set Region Filtering in the publishing process:

Publishing your Vacancy

The steps outlined below will show you how to publish the vacancy you just created. 

• STEP 1 of 4
  From the Publishing page, click on the dropdown menu in the jobsinmalta pod where the vacancy currently shows as "Unpublished" and select "Publish".
  
  

• STEP 2 of 4

  On the right hand side, you will be guided through the process of publishing the vacancy starting with the Application Method.
  
  

  • "Receive application on Talexio" (Recommended) - Receiving the applications directly on Talexio, allows the candidates to easily apply for jobs, and a platform for you to manage all your candidates in one place. 
  • "Add your own URL" - The system will ask you to insert the application URL. So when job seekers apply for a vacancy on jobsinmalta they will be sent to this website to proceed with the application. Note that making their application process longer can affect your conversation rate, and lead to fewer applications.

• STEP 3 of 4
  If you have credits available in your account, or you are on the unlimited package, you can simply use your credits to publish the vacancy.
  If you need to buy credits, select your purchase ‘Package’ and click Proceed to Checkout. For a detailed description of the existing packages, click here.
  
  

• STEP 4 of 4
  The final step is to complete the Checkout. Select credit/debit card and input the card details to proceed with the purchase.
  
  

Once our team receives your payment, your account will automatically be topped up by the amount of credits you purchased with 1 credit deducted for the publishing of this listing. Vacancies are then auto-moderated. However, auto-moderation flow has a process within it that might push vacancies to manual moderation which can take up to 48 hours. You will be notified by email when your listing is published.  

Proof of Advertising

Should you require proof of advertising for Identità, you can always find your vacancy on the following link:

https://jobsinmalta.com/job/proof/job-{job_id}

You can then take a screenshot of the vacancy advert or print the page.