Employee Payroll Details

Payroll Details

There are specific details to be understood when it comes to each employee's Payroll details. The below tabs will expand on these details.

• This detail is the method in which the employee will be paid:
  1. Direct Credit - This is where the employee will be included and paid using the Talexio generated Bank File from Payroll.
  2. Manual Payment - This is where the employee will paid by any other means that is not the Talexio generated Bank File. This may be cash, manual payment, cheque or some other means.
  3. Manual Payment (Pay by Cheque) - In Talexio there is a functionality to have your cheque template added to the system so that cheques can be printed in bulk directly onto your templates. More information on this method can be found in our Paying Employees by Cheque article.

• Here is where the employee Marital Status is set.
  
  If an employee gets married and there is a change to their Marital Status and the employee is set as not the responsible spouse, the employee will receive two payslips within the month that the marriage took place. The first will include the salary proportionately up until the day before the marriage. The second will include the salary proportionately from the date of marriage until the end of that payroll period. At the end of the year, this employee will receive two FS3 forms reflecting the same information. 
  
  When you tick not the responsible spouse, you will need to input the responsible spouse's ID card number and the date of marriage. 
  

  Why are two payslips and two FS3s generated?
  If an employee is marked as not the responsible spouse, that employee's tax resets and starts again from 0 from the date of marriage until the end of the year For more info on tax, please refer to our Employee Tax article.

  If the employee already exists in the payroll for the month of marriage, remove the employee and re-add them to that month’s payroll.

• The SSC Benefit Status is set according to the employee and will be specified as either Single or Married. For any questions relating to an employees Benefit Status, please refer to the relevant government authorities here.
• The Tax Status is set for the employee based on the information provided in the FS4. If the Tax Status has changed, you can generate an updated FS4 and send it to the CFR for processing. To generate a new FS4, go to the employee's profile, click Documents, then click Generate FS4.

• The employee Tax Number is stated here and will be used for the end of year processes and documentation.

  If the Maltese ID Card Number has been completed in the Personal Details, the Tax Number field should remain empty.

• Financial Details are the bank details to which the employee will be paid to and are only required when Payment Type has been set as Direct Credit. These details will be included in the Bank File generated from Talexio.
  
  If an employee wants their salary to be paid to multiple accounts, this can be setup by adding multiple accounts and setting the Monthly Amounts and Primary account as shown below.
  

  If an employee has already been added to Payroll and their financial details have been updated, the unlocked payslip of the employee will need to be refreshed to included the new Financial Details.

• The previous FS3 data of your employees can be uploaded per employee from their Employee Details page. In the case when an employee has moved to your company from another, from the Details page, scroll down to the payroll section and click the button "Add FS3 Data" under the header 'Income from other employers (FS3s)'. 
  
  
  The data that needs to be inserted here is the data that you would find on an FS3 from your employee's previous employment.
   

  You do not need to input SSC data from a previous employment.

  
  When the FS3 data of the employee is uploaded, this will be taken into consideration with employees next payslip in relation to tax already paid, SSC contributions etc. and ultimately will be included in the employees FS7 at the end of the year. 
  It will also be reflected in the employees FS3 that can be generated during the year. To generate an FS3 for an employee, please look at the article here.

• The previous FS3 data of your employees can be uploaded per employee from their Employee Details page. In the case when you need to provide this data because the whole company has moved to Talexio, from the Details page, scroll down to the payroll section and click the button "Add FSS Data" under the header 'Income from this company prior to use of Talexio'.
  When the FS3 data of the employee is uploaded, this will be taken into consideration with employees next payslip in relation to tax already paid, SSC contributions etc. and ultimately will be included in the employees FS7 at the end of the year.
  
  Here, you need to input the following data. Not all the fields are mandatory. What is inputted depends on the earnings of the employee so far.

  • Period: this refer to the date range from the first payslip the employee earned that year until the final payroll prior to the first payroll run on Talexio.
  • Gross Emolument (Full time/Part time/Directors Fees): these refer to gross emoluments earned either as full time employment, part time employment, or as Director Fees.
  • Overtime (Amount, Hours,Overtime tax income paid @ 15%): Only fill this section if the employee earned overtime taxed under the concession rates. (Read our article on Overtime Tax for more info.)
    • Amount: Total overtime income in euro.
    • Hours: Total overtime hours worked.
    • Overtime Tax Income Paid @ 15%: The actual tax paid (must be 15% of the Amount).
  • Tax Paid (Full time, Part time, tax arrears): these refer to the tax paid. If you have inputted data in Full time emoluments, Full time tax (if any) must be filled in. If you have inputted Part time emoluments, part time tax must be filled in (equivalent to 10% of the emoluments).
  • Other (extra bonus hours): this refers to the number of hours worked by casual employees in the period, and is used to calculate the government bonus amount in the next relevant payroll on Talexio.
  • Unpaid Leave Hours: any unpaid leave hours are to be filled in here.

  If you click on the kebab menu (three dots) on the right, you will be able to input any SSC and Fringe Benefit data:
  
  
  

  It is important to note that after pressing 'Apply' you must then press 'Save'. It will also be reflected in the employees FS3 that can be generated during the year. To generate an FS3 for an employee, please look at the article here.

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