Overview
Assign Work Codes to employee position histories, so basic hours or shifts assigned the specified work code can be paid at a specified hourly rate. Add rules to pay additional Benefits based on basic, leave, or T&A clocked hours, to be given on top of the base hourly rate.
The Onboarding Assistant's appearance has been updated. The videos in this article may look different from your account, but the system works the same.
What are Additional Hourly Rates?
Additional Hourly Rates form part of an employee's remuneration. These are rates of pay that replace or supplement their normal basic hourly rate. These can be set up as:
- Work Codes - Codes that employees will clock in with, linked to a specific hourly rate to be used instead of the base hourly rate.
- Benefits - An allowance set as an hourly rate to be given on top of the base hourly rate.
Manual Updates
The steps to follow to set up and manually add Additional Hourly Rates as Work Codes and Benefits can be found in their dedicated articles.
Bulk Import Template
To help in the creation of employees and their data, we have provided a bulk import template that can be used to upload Additional Hourly Rates as Work Codes or Benefits. The details for this are shared below:
The template will be populated with the Work Codes and Benefits created on Talexio. If the Work Code or Benefit you want to add is not showing in the template, make sure it is created on Talexio first and download a new template document.
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From the left-hand menu, click Onboarding Assistant. If the menu item is not there, it can be found by going to People, then clicking on the 3-dot menu and clicking Onboarding Assistant.
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Go to Step 3 - Employee Data and click on the Upload button to download the template.
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The template downloaded will be an Excel template. To upload Work Codes, the columns that need to be completed are:
- EMPLOYEE - The employee to whom the Work Code will be applied.
- POSITION_START_DATE & POSITION_END_DATE - These details will identify the position of the employee the Work Code will be applied to.
- ADDITIONAL_HOURLY_RATE_TYPE - This should be set as Work Code.
- ADDITIONAL_HOURLY_RATE_WORKCODE - From the dropdown, select the Work Code to be added.
- ADDITIONAL_HOURLY_RATE_RATE - This is the hourly rate of the Work Code.
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Save the file and from the same location it was downloaded from, click Upload File and select the saved file.
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The Work Codes will then be applied to the specified employee positions.
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From the left-hand menu, click Onboarding Assistant. If the menu item is not there, it can be found by going to People, then clicking on the 3-dot menu and clicking Onboarding Assistant.
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Go to Step 3 - Employee Data and click on the Upload button to download the template.
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The template downloaded will be an Excel template. To upload Benefits, the columns that need to be completed are:
- EMPLOYEE - The employee to whom the Benefit will be applied.
- POSITION_START_DATE & POSITION_END_DATE - These details will identify the position of the employee the Benefit will be applied.
- ADDITIONAL_HOURLY_RATE_TYPE - This should be set as Benefit.
- ADDITIONAL_HOURLY_RATE_BENEFIT - From the dropdown, select the Benefit to be added.
- ADDITIONAL_HOURLY_RATE_RATE - This is the hourly rate of the Benefit. This will supplement the basic hourly rate of the employee.
- ADDITIONAL_HOURLY_RATE_PAYSLIP_BASIC_HOURS - This is a YES/NO response. Select YES if the benefit should be multiplied by the number of basic hours included in the payroll.
- ADDITIONAL_HOURLY_RATE_LEAVE_HOURS - This is a YES/NO response. Select YES if the benefit should be multiplied by the number of leave hours included in the payroll.
- ADDITIONAL_HOURLY_RATE_TA_BASIC_HOURS - This is a YES/NO response. Select YES if the benefit should be multiplied by the number of hours approved from the Time & Attendance module included in the payroll.
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Save the file and from the same location it was downloaded from, click Upload File and select the saved file.
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The Benefit will then be applied to the specified employee positions.