Overview
This guide explains how to integrate approved Time & Attendance clockings directly into payroll processing within Talexio. Enabling these settings automates the transfer of basic and overtime hours into employee payslips, reducing manual data entry and ensuring accurate payment calculation.
Permissions
To complete the processes outlined in this guide, ensure your user profile is granted the following permissions at the required level:
- Manage Employment Position History (Individual, Unit, or Global)
- Manage Time and Attendance Settings (Global)
- Manage T&A Working Schedules (Individual, Unit, or Global)
- Approve Time Clocking (Individual, Unit, or Global)
- Manage Payroll (Individual, Unit, or Global)
Prerequisites
Before processing clockings in payroll, ensure shifts have been generated, published, and linked to employee clockings. These clockings must be approved in the Review & Approve stage prior to payroll processing.
Configuring Employee Settings
- Navigate to Employees and select the target employee.
- Access the Position History tab and edit the current position.
- Enable the relevant Time & Attendance settings:
- Use approved basic hours in payroll: Select this to import approved T&A hours as basic hours on the payslip (recommended for irregular workers without fixed weekly schedule hours).
- Use approved overtime hours in payroll: Select this to import approved T&A overtime hours directly onto the payslip.
- Click Save to apply the position configuration.
Processing Clocked Hours in Payroll
Specifying a custom clocking period (e.g. 20th June to 19th July for a July monthly payslip) allows managers extra time to approve clockings for rest of the month before processing. If left unchecked, only clockings within the standard payslip date range will be included.
- Navigate to Payroll and create a new payroll.
- Review imported hours under the Overtime & Extra Hours section:
- Basic Hours: Displayed as Clocked hours with a basic hours designation.
- Overtime Hours: Displayed as Clocked Overtime or Requested Overtime.
Clockings that are used in payroll are paid at the rates according to the rates set in the employee position in the Overtime & Extra Basic Hours tab.
Once a payslip is locked, approved hours included in that payroll run are locked permanently and cannot be edited or deleted from the Time & Attendance module.