Additional Hourly Rates: Benefits

Alasdair MacNeill
Alasdair MacNeill
  • Updated

Overview

Within an employee's position, you can set Additional Hourly Rates as Benefits/Allowances that would be based on basic, leave, or T&A clocked hours, to be given on top of the base hourly rate.

Permissions

To create Benefits, you will need the Manage Benefits permission, which must be set on a Global level.

To add Benefits to an employee's position, you will need the Manage Employment Position History permission over the relevant employee.

Creating the Benefits

Before Benefits can be assigned to employee positions, they need to be created in Talexio. This is to create standardisation across all employees. The steps are shown below:

  1. From the Settings, click on the Benefits tab and click on +Add New Benefit.

    Add Benefit.jpg

  2. Here, you will need to add the following details:

    Add Benefit 2.jpg
    • Benefit Name: This is the name of the benefit that will show in the employees’ payslip.
    • Code: This is just a shortened version of the name that will be used in templates.
    • Category: Fringe Benefits are to be classified as CAT1-3. Any other allowance falls under OTHER. You may also select share options.
    • Add to Gross: Selecting this will add the benefit to the employee's gross pay in the payslip (as a separate item). Please note that this is only applicable to CAT2 and 3. This button needs to be on for the other categories.
    • Pre-tax/post-tax: Selecting pre-tax means that the benefit is taxable. Selecting post-tax means that the benefit is not subject to tax and is thus a net amount.
    • Pro rata: Selecting this option means that the benefit will be calculated pro rata. For example, in cases where an employee earning such a benefit has unpaid leave, the benefit will be calculated pro rata, with the unpaid leave considered.
    • Enable this benefit for Allowance Requests: For more information on this, check out this article.
  3. Click Create. You have now created the benefit.

The process of creating Benefits in Talexio can also be found here.

Assigning Additional Hourly Rates as Benefits to Employees

The process for assigning Additional Hourly Rates as Benefits to employees is shown below:

  1. From the employee's profile, click on the Employment tab and click on the edit button of the position to be updated.

  2. Click on the Remuneration Package tab and under the header Additional Hourly Rates, click + Additional Hourly Rate.

  3. Click the toggle to show Benefit, select the Benefit from the dropdown and then add the hourly rate to be given on top of the base hourly rate. You will also need to specify for which hours the benefit should be added:

    • Payslip Basic Hours - These are the hours added to the payslip as Basic Hours based on the employee's Job Schedule.
    • Leave Hours - These are the hours added to the payslip as Leave Hours.
    • T&A Basic Hours - These are the hours added to the payslip as Basic Hours based on the hours clocked by the employee and approved as Basic Hours.

    If more Benefits are to be added, repeat the process from step 2 to add as many as needed.

  4. Click Save, and the Benefits will be added to the position and used in the payroll for this position.

The process of assigning Additional Hourly Rates as Benefits in bulk to multiple employees is outlined in this article.

Additional Hourly Rates as Benefits in Payroll

After the Benefit has been set up, the next payroll will show the Benefit multiplied by the number of hours selected in the Adjustments.

Additional Hourly Rates as Benefits can also be used in the Overtime & Extra Hours section as the hourly rate for any hours added. You will need to untick the Auto button and select it from the dropdown.

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