Overview
After completing your payroll run and publishing payslips, you can generate a bank-ready payment file to automate salary transfers.
Permissions
You require the Manage Payroll permission to generate a payment file.
Prerequisites & Initial Setup
Ensure the following items are configured before generating a file:
- Company Bank Account: Ensure your account is added to Talexio.
- Employee Details: Financial details must be completed on the Employee Details page.
- Locked Payslips: Payslips must be Locked. Learn how to lock payslips.
If paying via cash, cheque, or manual transfer, select 'Manual' as the payment type. Financial details are not required.
Generating the Bank File
Select Generate > Payment File. In the pop-up window, verify these settings:
- Bank Account: Select the correct company account.
- Cost Centre: Filter by specific cost centre or leave as default for all centres.
- Pay Date: The date the bank will release funds.
- Include Non-SEPA: Tick this if paying international or Non-SEPA accounts.
Turning on the Specify which employees to pay toggle lets you sort the list by clicking any column header, making it easier to filter and select employees. The Select all checkbox selects employees on all pages, not just the current one.
For BOV bank accounts with a saved password, just enter your Talexio login password (or 2FA code if enabled). For other accounts, you must enter the bank file password each time you generate a payment file.
Once confirmed, the system downloads an encrypted file (typically to your 'Downloads' folder). Upload this file directly to your bank's portal to complete the process.
A test file may be required by the bank when generating a payment file for the first time. Click here for instructions on how to download this file.
If you already generated a payment file, and try to generate again, you will see this dialog pop up:
Here, you may click on previous payments to see when the previous payment files were generated, and when they were generated.
- Pay Entire Amount: choose this option if you want to generate a payment file for the full amount.
- Pay Remaining: by choosing this option, the system will deduct the amounts generated so far from the payment file.
Regular Payment File vs Advance Payment File
If an employee has an advance payment in their payslip, you will see the option to generate an advance payment file. This will generate a payment file with the advance payments only. You may choose to do this prior to finalising the full payroll. Then, after finalising payroll at the end of the period, the advance payments will be omitted from the file.
SEPA vs Non-SEPA Transfers
SEPA: Euro transfers within the Single Euro Payments Area. Usually free with 24-hour execution.
Non-SEPA: Transfers outside Europe (ISO 20022 XML). These take 4–5 working days and may incur additional bank fees.