Overview
If you have the Leave module enabled, all employees with an active job position in Talexio will have a leave balance. Each leave type has its own balance, and the amount available to an employee depends on factors such as their job schedule, start date, and any leave carried forward from previous years. But what happens when an employee’s leave balance runs out?
Permissions
To set up and manage leave types, you will need the Manage Leave Type permission, which must be assigned globally. Additionally, the Request Leave permission must also be enabled.
Allowing Unpaid Leave
Employees can only request unpaid leave if the corresponding leave type setting has been enabled. If the leave balance has been used up and unpaid leave is not activated, the following error will be displayed when attempting to book leave:
To enable this setting, you will need the Manage Leave Type permission on global to enable/disable this.
The following steps are required to enable this setting:
- Go to the Leave Section
- Select “Leave types”
- Click on “More” for the respective leave type and select More options
- Turn on the toggle for “Allow Unpaid”
- Click “Save”
Booking Unpaid Leave
By default, leave types are set to only allow leave as full pay, however, if all your full leave entitlement is consumed, additional leave requests will be booked as unpaid or half-pay. If you would like more information on how to book unpaid leave, follow this article.
Approving Unpaid Leave
Once an employee has submitted a leave request, the respective approver will receive the request. At the bottom of your screen, a warning will be shown informing you that the employee does not have enough balance for the leave you are approving.
Once “Approve Leave” is clicked, the approver will be notified again that the leave which is being approved is unpaid.
The leave balance of the respective employee will reflect the amount taken:
Booking Unpaid Leave as an Admin
As an admin, you are able to book leave on any respective employee's behalf. Assuming that “Allow Unpaid” is switched off, an employee cannot book unpaid leave themselves, however, this can be done by an admin.
Admin rights, having Request Leave and Approve Leave permissions will override the unpaid setting: