Job Schedules

Overview

After setting up your company's departments and position titles, you will need to set up the job schedules. A Job Schedule shows what the pattern of work is for employees. The Job Schedule will contain their weekly number of hours, working days etc. 

By default, you will find a number of preset Job Schedules in Talexio, such as Full Time 40 hours and Part Time 20 hours. 

Job Schedule Details

In a Job Schedule there are a number of details to be included to create the Job Schedules needed. Below is a breakdown of these details.

• Job Schedule Name
• Code: this is a shortened version of the name and will be used to refer to this particular Job Schedule in the system.
• Is Full Time: Checkbox to highlight if the Job Schedule is a Full Time schedule.

  Employees set as not Full Time will have implications on the system such as more frequent Government Bonuses.

• Works Public Holidays: Checkbox to highlight if the Job Schedule includes Public Holidays.
• Fixed Schedule: if this is selected, then the employees on this schedule will work a set amount of days and hours per week. Selecting this will bring up the below fields: 
  • Fixed weekly hours: how many hours the employees on this schedule work per week, for example, 25
  • Fixed weekly working days: how many days the employees on this schedule work per day, for example, 5 days. This would mean that the employees on this schedule work 25 hours, 5 days a week, resulting in 5 hours of work each day. This will determine:
    • The leave pro-rata entitlement given
    • The number of hours of leave booked in the case of a “full day”
    • The number of hours of leave deducted based on days of the week employee works on (Ex. when booking leave on weekends or public holidays)
    • Payroll calculation
• Working days: here, you will select the days which the employees on this schedule work. If an employee works 5 days a week, but can work on any day from Monday-Sunday, then you need to select all 7 days. Thus, Talexio will recognise that the employee needs to work 5 days a week, irrelevant if it is a weekday or weekend. 
• Leave accumulation mode: this field is only available if Is Full Time is not selected, and it specifies the way which non-full time employees' leave is accumulated.
  • Fixed employees will have a base leave entitlement at the beginning of their employment (192 hours + any leave entitlement for public holidays falling on a weekend. This is prorated according to the start date and fixed working hours/day). If you want to remove this base entitlement and set such employees to accumulate leave only, then you will need to follow the instructions here.  

Creating a Job Schedule

• STEP 1
  
  To create a new Job Schedule, you will need to go to the Time & Attendance menu and select the Job Schedules tab. From here, you will click on + Add Job Schedule.
  
  

• STEP 2
  
  From the Job Schedule dialog you will complete the relevant details for the Job Schedule to be created. Then click Create.
  
  

• STEP 3
  
  The Job Schedule will be created and can now be assigned to employees in their Employment Position.