Job Schedules

Job Schedule Details

In a Job Schedule there are a number of details to be included to create the Job Schedules needed. Below is a breakdown of these details.

• Job Schedule Name
• Code: this is a shortened version of the name and will be used to refer to this particular Job Schedule in the system.
• Is Full Time: Checkbox to highlight if the Job Schedule is a Full Time schedule.

  Employees set as not Full Time will have implications on the system such as more frequent Government Bonuses.

• Prorata Bonuses: Unticking this checkbox will cause the government bonus and sickness benefit calculations to consider employees on this schedule as full timers (40hours/week), even if they are set to work less than that. This is mainly used for special work regulation orders (for example: pilots). When this is ticked, government bonuses will be paid in full in their respective months. Please note that this option is not available for all clients. Reach out to us if you would like to activate this feature. 
• Fixed Schedule: if this is selected, then the employees on this schedule will work a set amount of days and hours per week. Selecting this will bring up the below fields: 
  • Fixed weekly hours: how many hours the employees on this schedule work per week, for example, 25. This does not have to be a whole number. You may input up to 2 decimal places following the number of hours. 
  • Fixed weekly working days: how many days the employees on this schedule work per day, for example, 5 days. This would mean that the employees on this schedule work 25 hours, 5 days a week, resulting in 5 hours of work each day. This will determine:
    • The leave pro-rata entitlement given
    • The number of hours of leave booked in the case of a “full day”
    • The number of hours of leave deducted based on days of the week employee works on (Ex. when booking leave on weekends or public holidays)
    • Payroll calculation
• Working days: here, you will select the days which the employees on this schedule work. If an employee works 5 days a week, but can work on any day from Monday-Sunday, then you need to select all 7 days. Thus, Talexio will recognise that the employee needs to work 5 days a week, irrelevant if it is a weekday or weekend. 
• Works Public Holidays: Checkbox to highlight if the Job Schedule includes Public Holidays.
• Leave accumulation mode: this field is only available if Is Full Time is not selected, and it specifies the way which non-full time employees' leave is accumulated.
  • Fixed employees will have a base leave entitlement at the beginning of their employment (192 hours + any leave entitlement for public holidays falling on a weekend. This is prorated according to the start date and fixed working hours/day). If you want to remove this base entitlement and set such employees to accumulate leave only, then you will need to follow the instructions here.  

Creating a Job Schedule

• STEP 1
  
  To create a new Job Schedule, you will need to go to the Time & Attendance menu and select the Job Schedules tab. From here, you will click on + Add Job Schedule.
  
  

• STEP 2
  
  From the Job Schedule dialog you will complete the relevant details for the Job Schedule to be created. Then click Create.
  
  
  
  

• STEP 3
  
  The Job Schedule will be created and can now be assigned to employees in their Employment Position.