Overview
To book leave, you must have the necessary permissions. This is dependent on the access levels and controls set for employees. Once the leave request has been approved, the amount booked will be deducted from your total leave balance for the year.
Permissions
To book leave on Talexio, you must have the Request Leave Permission. If you are unable to book leave, this might mean that you do not have the necessary permission to do so. In such a case, you will need to speak to your HR team to grant you the permission.
Booking your leave
Leave can be booked from two places:
- From your Dashboard; or
- From the Leave section
Your dashboard is what you will see when you log in to Talexio. It is also the first tab on the left. From here, you will see a large box with the words Book Leave. Click on this:
Alternatively, you may request leave through the leave section. Click on the leave button from the menu bar and click on +Add leave. Then, it is the same process as in the previous step.
From this section, you may also book leave on a specific date by clicking on the date on which you wish to book leave:
Regardless of whichever option you follow, a window will pop up like the below:
Here you will need to input the date(s) and select either skip review & submit or add leave & review. The dialog box will extend with a breakdown of the leave:
You would be able to see the description of the number of days the employee works from the Position info on the page and also is the breakdown of the leave balance. You can equally select the pay type i.e. full pay or unpaid.
If you untick full day then you will be able to input specific leave hours (for example: 2 hours of leave from 10:00 till 12:00).
Click on submit leave request to book it.
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Your dashboard is the first page you see when logging into Talexio which can also be found as the first tab on the left. Here, you'll see a large “Book Leave” button—click on it to access the leave booking form, where you can fill in the relevant details.
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You can also book leave through the leave section. Go to the Leave section from the menu bar Click on “+Add Leave” or Click on the day you want to book leave. Regardless of whichever option you follow, a window will pop up like the one below:
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Fill in the details. When unticking “Full Day,” you can enter specific hours of leave (for example, 2 hours of leave from 10:00 to 12:00).
“Review and Customise” or “Submit Leave Request”. When selecting “Review and Customise”, you can change the leave “Pay Type” to either “Full Pay” or “Unpaid,” and easily view your leave balances at a glance. Clicking on “View Details” will provide you with additional information about the employee position:
A popup window containing the position information will be displayed:
The Position Information provides an overview of the employee's position title, job schedule, and the number of days they are eligible to work. Click on submit leave request to book it.
Other Leave Booking Queries
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Once the leave is booked, your approver will receive an email. They will then approve/reject your leave request.
Whatever option they choose, you will receive an email informing you if your leave has been approved or rejected. For information on how leave is approved, click here. -
On your Talexio dashboard, you will find two leave widgets. One will show you any upcoming leave (both leave not yet approved and leave that has been approved) and the other is the leave balances widget. Click here for more information about your balance.
By clicking on “Browse All Leave”, you can view all your leave requests, including both pending and approved ones. You may filter by date, status, type, etc.
The types of leave available to you (Vacation, Sick leave, Maternity Leave, etc.) depend on your permissions. If you have access to other employees’ leave, you can also filter the list by employee or department. You can also view leave booked in Calendar format.
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When overnight shifts are present in Scheduler, employees can book leave specifying which portion of the shift is going to be covered.
When employees with recurring overnight shifts want to request leave for a specific shift, a new field titled "Linked Shift" will be available to select the shift to which the leave should be linked. During the request process, employees will need to select both days of the shift.
After clicking on Add leave, employees can select which shift/portion of the shift they would like to cover.
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Yes, you can edit your booked leave. However, if your leave has already been approved, any edits or cancellations will require approval from your leave supervisor.
To edit your leave:
- Go to your dashboard
- Click on “Browse All Leave”
- Identify the leave request to edit and select the pencil/edit icon
- Amend details as needed.
- Click on “Edit Details”
Live Coming Soon To cancel your leave:
- Go to your dashboard
- Click on “Browse All Leave”
- Identify the leave request to cancel and select the “X” icon
- Click on “Cancel Leave”
Leave can also be cancelled from the left widget in the dashboard. To cancel leave, simply click the “Bin” icon near the leave request.
Live Coming Soon You cannot edit leave that has already been included in payroll. In this case, the edit icon will be unavailable next to the leave entry, and you will only have the option to cancel the leave.
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By default, leave types are set up to only allow leave to be booked as full pay. However, if you consume your full leave entitlement, any additional leave requests will be booked as unpaid or half-pay.
In cases where this is not permitted, Talexio will prevent you from booking more leave than your available balance, displaying an error message:
If you are allowed to book half pay/unpaid leave, the system will apportion the leave accordingly once your leave balance has been used up:A leave approver may book half pay/unpaid leave even if an employee's balance is not fully consumed.
For information on how to set up a leave type to allow half pay/unpaid leave, check this out (refer to the more options tab).
Please note that the hours deducted will be calculated pro-rata based on the hours you work (your job schedule). So if you work 40 hours 5 days a week, then your full day of leave will be equivalent to 8 hours (40 hours divided by 5 days). If you work shift work and book leave on a day when you have a shift published, one full day of leave will be equal to the hours of the shift (excluding any unpaid break time).