Overview
If you have the payroll module, then you will be able to issue payslips for your employees. Below is an explanation of the contents of a payslip.
Please note that the layout is standard and cannot be customised. The only exception is the leave balance pod at the bottom left of the payslip. By switching on the 'Show Balance in Payslip' button, you can choose which leave types are shown on the payslip.
Logo and colours
Your company logo will be displayed on the top left hand corner of the payslip, and the company's primary colour will also be displayed as a banner at the top of the payslip and as the colour of the Take Home Pay font. Check out this article for information on how to set these up from the Settings section.
Personal details
- Name: Name and Surname of the employee.
- Address: Address added in the Residence section on the employee profile.
Employment Details
- Employee Code: This is the unique employee code given by the company to their employee.
- Department: The Unit that is linked to the position history of the employee
- Position: The job title linked to the employee’s payslip
- I.D.: Employee’s ID card number.
- N.I.: Employee’s Social Security number.
Payroll Details
- Roll No: The payroll number
- Period From: The start date of the time period that the payslip is covering
- Period To: The end date of the time period that the payslip is covering
- Pay Date: The payment date of the payslip in question
- Take Home Pay: The employee's net pay.
Pre-tax Adjustments - Basic
This is typically are made up of income due before tax is deducted:
- Basic Hours - The number of hours an employee has worked within that month. This is determined by the employee’s job schedule
- Leave Hours - The number of hours booked as leave (Full pay, Half pay, Unpaid)
- Basic Amount - This is a sum of Basic hours worked, multiplied by the hourly rate of the relevant position history.
- Leave Amount - This is a sum of Leave hours booked, multiplied by the hourly rate of the relevant position history.
Pre-tax Adjustments - Adjustments
This is a list of taxable adjustments that are added to the Total Gross. These include:
- Taxable Adjustments
Any company adjustments given to the employee on a monthly basis, as part of their Position History compensation package; or as a one-time adjustment in a specific month’s payroll, are added here. This value is taxable by default unless manually adjusted. If tax is set to zero, the adjustment will be moved to Post-Tax within the payslip. Read more on Setting up Benefits here.
This statutory bonus is payable every six months and is fully taxable.
This statutory bonus is payable every six months and is fully taxable.
This adjustment is added automatically when the employee is terminated within the month of payroll. Any pending vacation leave that has not been consumed up to the date of termination, will be added at the normal hourly rate of the employee, as an adjustment to that month’s payroll.
When the employee is not of retirement age and they have booked 4 consecutive days of sick leave, they are eligible for Sickness Benefit Deduction in the month where the last day of the four consecutive days falls.
Overtime hours are calculated at the same Hourly rate of the position history excluding adjustments and fringe benefits if Rate % is set to 100%. Any alterations to the Rate % will affect the hourly rate at which the overtime hours are paid. This amount is taxed.
Calculation: Number of hours worked overtime * Hourly Rate * Rate %
See also: Overtime Concession Tax
Special Rate is used when the employee worked additional hours at a different hourly rate to their normal hourly rate (i.e. the Hourly rate calculated from the salary in position history excluding adjustments and fringe benefits).
Any hours added as Special Rate will be considered as part of the Basic Hours and therefore any pro-rata Government Bonus, C.O.L.A., SSC and Tax are calculated accordingly.
Calculation: Number of hours worked * Hourly Rate * Rate €
Pre-tax Adjustments - Fringe Benefits
Fringe benefits can be classified into three categories:
- CAT1 - Car Cash Allowance - The annual fringe benefit value is the amount of the cash allowance reduced by 50%, provided that the reduction in any calendar year cannot exceed €1,170. Any additional Car Benefit over and above this value will be fully taxable. In the case where the maximum amount has been consumed partially or fully during the previous employment, the remaining eligible amount will be taxed accordingly.
- CAT1 - Use of Company Car - This is fully taxable
- CAT2 - Use of assets, accommodation and related costs - This is fully taxable
- CAT3 - Other Benefits - This is fully taxable
Total Gross
This is a sum of all taxable income within that month’s payslip.
Tax
Tax is calculated based on these rates.
This means that until the employee has gained a minimum income of €9100, the tax value will show as zero.
Non-Resident Tax Rates
If an employee is classified as “Non-resident” the tax rates used for the first 183 days from the Non-Resident Arrival date are these rates. Read more about how Non-Residents are taxed here.
Marital Status
Employees can be taxed at three different rates: Single, Married, Parent. If the Marital status is changed mid-month, the employee is taxed for that whole payroll period based on the latest tax status chosen. Different logic applies if the employee is Married within a month and is not the responsible spouse. Read more about "Change in Marital Status" here.
Social Security
This is the employee’s portion of Social Security Contributions owed during the relevant payroll period.
Total Deductions
This is a sum of all the deductions within the payslip.
Post Tax Adjustments
This is any additional adjustments that are non-taxable and which are added to the Total Net as such. This does not include non-taxable portion of CAT1 Car Cash Allowance.
Total Net
This is the total pay left in-hand after all deductions have been made (this is the same as the take home pay).
Balances to Date
- Leave Balances: This section of the payslip shows the balance of leave remaining as at the date of payroll.
Leave balance is calculated as follows:
Leave entitlement (full or pro-rata based on job schedule) + any additional leave adjustments given - any leave entitlements expired - leave taken that is not cancelled - any leave paid off
The leave types shown here are based on the “Show Balance” toggle in Leave Types. Click here to learn more on leave types.
- Benefits to date: This shows a breakdown of the Fringe Benefits accrued since the first payroll generated for the employee.
- Totals to Date: This includes the Gross emoluments (including taxable adjustments but excluding fringe benefits), Taxable fringe benefits, Tax, SSC, Post tax, and Share Options tax.
This shows a breakdown of the relevant values accrued since the first payroll generated for the employee. Click here to learn more about employees who has change their Marital Status to Married (and are not the responsible spouse).
Official Sources
Our payslips are conferred in line with DIER guidelines. Click here for more information.